Assessing Student Work

Adding onto my last post about the excellent book I read, “Creative Schools”, I would like to expand on an idea from Sir Ken Robinson. He spoke of a program called “Fresh Grade” where you would take pictures of student’s work and you would store that online. These are online student portfolios where you directly take photos of their work and comment on these photos. You can set up parents to be the eyes of the account so that each day or week, depending on the time you would like to take to update this, your parents will see the work of their children. Sir Ken talks about not including marks on these tasks as we have become too mark orientated as a whole generation. I have included comments on students work and I have made sure to include next steps for the parents to see. I hope to continue using this program “Fresh Grade”.

My next step is to contact parents asking permission to email them the portfolio that goes with their child’s work. The letter I will create to go with the portfolio is yet to be created and I would love advice of how to create that letter! I hope to attach the parent’s email to their child’s account so the communication of student work is always ongoing!

I cannot wait to see the reaction from parents and I hope that this app interests them.

Number Lines: A Game Changer in Math Class

This year, as in times past, planning my math program was filled with the usual excitement of clustering expectations and imagining ways in which I could creatively address the curriculum. Teaching a grade 3/4 combined grade for the first time, I was eager to be on top of my planning and ensure that I was creating parallel learning experiences by simultaneously addressing the curriculum expectations for both grades.

When planning the learning experiences, I colour code the strands, cut out each expectation and cluster them according to big ideas. This results in cross-strand learning experiences.

For my first series of learning experiences, I really wanted to invite my scholars to engage with number lines as a model that would help to make their thinking visible, but also as a tool for exploring many math concepts such as quantity and measurement. A number line is a line segment that can either be vertical or horizontal that represent a series of numbers that are marked at intervals. Re(introducing) number lines to my scholars early on in the year was important for me because I view number lines as an invaluable math model. Every day numbers lines are used to measure time – a clock; distance – a ruler; capacity – a measuring cup; temperature – a thermometer and mass – a scale. Number lines also allow students to model the strategies they use when adding and subtracting, as well as composing and decomposing numbers. Starting with the exploration of number lines proved to be an important first learning for my grade 3/4 math class.

Students were able to identify a variety of tools that have number lines embedded in their function.

Beginning the year this way was exciting but it was even more invigorating when I realized how many authentic, cross-strand connections that actually took place by centring the learning around investigating the use of a simple tool. The following are a few reflections from the journey:

1. Once the orientation of a number line was solidified, scholars were able to make connections between the number line drawn on the board with the number lines embedded in everyday objects.
The most prominent feature in my class at the start of the school year were the quantity number lines hanging from my classroom ceiling. These were made by cutting pool noodles into two-inch disk and placing them on rope. One was counting by twos (two-coloured pool noodles) and grouped by twenties to hang on the ceiling. The other was counting by fives with alternating colours and grouped by 25s. Students were invited to inquire about the quantity of pool noodles, the groupings, the skip counting, etc. and this became the introduction to number lines for the year. Using the quantity number line along with an actual number line that marked the perimeter of the front of my class, we explored the nuances of number lines by describing their directionality of increasing and decreasing quantity. We also explore the ways in which intervals could be marked on an open number line so that users didn’t necessarily have to always count by ones, but skip counting was made possible by using appropriate quantity intervals. We then named all the number lines that were present in the classroom. They noticed the clock on the wall to be a circular number line and the “How Much are Your Growing” height chart as a vertical number line. Excitement bubbled as scholars scrutinized the number lines we named by the elements of number lines that we had previously defined. They were set and ready to continue their investigation of how number lines could truly enhance their learning experiences as young mathematicians.

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Quantity number lines hanging from the ceiling of my classroom.

2. Counting on a number line allowed number patterns and relationships to jump out at scholars.
Once scholars were comfortable describing the orientation and use of number lines, we began exploring quantity by representing skip counting on an open number line. We counted forward by tens by modeling jumps of +10 on an open number line and then later by nines. Scholars were able to name the relationships between counting by tens and nines by creating expressions that named the pattern (i.e. 10-1). We then explored counting forward by 100s, 50s, 20, and 11 to explore the other number patterns and relationships. Once scholars we comfortable counting forwards, we then counted backwards. They noticed relationships around place value, odd, and even numbers, what happens when counting by numbers with specific digits, and the nuances of increasing and decreasing values. The grade 4 scholars were then invited to apply their understanding of skip counting by whole numbers and moved deeper into counting by fractional amounts and decimal numbers up to tenths. Students were taught to use the number line to keep track of their thinking by using it as a thinking tool and not a picture. Hence, numbers and jumps were added in sequence as the counting progressed and not merely by drawing the elements of the number line and labelling them afterwards.

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Counting forward by 9 using a quantity number line. Student notice and described patterns.

3. Using number lines as a tool for measurement invited scholars to apply their understanding of number concepts.
Measuring mass using a triple balance scale, capacity with graduated cylinders and time with a clock were all the more meaningful when scholars were able to apply their understandings of using number lines as a tool for mathematical thinking. This is how our Number Sense learning experiences married Measurement. When scholars measured mass using the triple balance scales, they applied their understanding of decomposing numbers into place value (including tenths for grade 4s) in order to calculate the mass of the item they were measuring. Similarly, when measuring capacity using a graduated cylinder, scholars needed to apply their understanding of skip counting in order to accurately represent the capacity using a variety of differently shaped and sized graduated cylinders that each increased by differently valued intervals. Given their prior knowledge of skip counting, and composing and decomposing numbers using number line, measurement became a context to continue to expand their understanding of quantity.

4. Counting on a number line open up the way to modelling mental math strategies for addition and subtraction.
Once scholars were comfortable skip counting, composing numbers and measuring different units of measure using number lines, adding and subtracting was a natural next step and application of their previous understanding. Using addition and subtraction strings (intentionally crafted equations to be solved using mental math strategies), I modelled scholars’ mental math strategies visibly on a number line. Scholars articulated strategies such as adding on, counting, back, compensation and even decomposing numbers in order to add and subtract. The application went through the roof when grade 4 scholars were able to demonstrate their understanding of elapsed time using these same strategies. This was especially helpful because scholars could be fluid with the units of time they were adding or subtracting (i.e. hours and minutes) and could avoid the complexities of the base-60 system of time (i.e. 60 seconds in 1 minute, 60 minutes in 1 hour) when it came to calculating time that involved “regrouping” which uses a base-10 number system.

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Students articulated mental strategies while I modelled them on an open number line.


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Student calculating elapsed time using strategies for addition and subtraction.  

During these first months of school,not only was I able to introduce scholars to an invaluable learning tool, the number line, but I was also able to seamlessly integrate two strands of math and a multiplicity of essential number concepts. The number line has truly been a game changer in my class. I am already seeing the connections for moving forward with experiences that explore data management (scales on a graph) and geometry (side length attributes of polygons). …the journey continues…

Photo of Mike Beetham

The Power Of The Circle

The circle has many historical references probably none more meaningful as the significance to the traditions of our First Nations’ People. It is a very powerful formation as it represents the importance of each and every person in the group. There is no start or finish to a circle as well as representing the cycle of life for both nature and humans. I use the circle in my classroom for all classroom discussions, meetings and as a morning check in and day end check out.

During circle time the students are facing each other, taught how to demonstrate a good listener position and become more engaged in each and every discussion. The key message the circle sends is that each and every person in that circle is important and valued  for their ideas, who they are and the voice they will share with the rest of the group.

My first month of school is the time when the circle is introduced and the procedures that will be used during circle time. It is like any other beginning of the year activity, it requires a lot of work and consistency in the beginning. I use a variety of adventure based programming activities to further support the concept of how powerful the circle is in our physical education classes.

Over the course of first term there is a gradual release of responsibility to the point (at this time of the year) the circle is lead most often by the students. It becomes a tool for everyone in the room and not just the teacher. Last week a student asked to have circle time so that an issue that had taken place during the fitness break could be addressed and resolved.

Many times I am asked how do you use the circle in a classroom full of students, desks, support material and other classroom materials. My best answer to that important question is that if there is a will, there is always a way to make it work. Through both creative classroom design and the establishment of effective routines, the transition from regular classroom to circle formation can become seamless. I highly encourage you to research more about the traditional circle and how it may become a strategy in your classroom.

Photo of Lisa Taylor

Bulletin Boards – Teaching Tool, Art Gallery, or Wallpaper?

Every classroom has bulletin boards, some have one, some have 10! It all depends on the space you have and how you plan to use it. It is easy to set something up with plans for it to change or evolve, only to find that 4 months later you haven’t touched it, taught to it, or even referenced it!!

In my experience, Bulletin Boards end up falling into 1 of 3 categories: Teaching Tool, Art Gallery, or Wallpaper. Some bulletin boards are a blend of two or even all three of these categories. It is important to make the most of the space you have on your walls, while being cognisant of the fact that many children find too much stuff on the walls to be distracting.

When planning your walls, make sure you check with health and safety regulation, as many school boards have a maximum percentage of walls space that can be covered to stay within the fire regulation. So before you hit pinterest for some great ideas, make sure you are even able to cover the space! In my classroom, I have 5 large boards that cover almost every space that isn’t blackboard, windows or doors. The space that the bulletin boards cover is actually above the maximum percentage I can have covered in paper!! So I can’t paper back my boards as it is a fire hazard.

Many teachers like to paint their boards so they look crisp and clean all year. Again, double check with health and safety, as it is often an issue as it adds weight to the board which might not have been considered when mounting it. Especially if you are the 10th person in the classroom to paint them because the previous colours didn’t suit anyone’s decor!

Once you have established what your health and safety guidelines are, you can start to think about what is going on the walls. Ask yourself a few questions before you put something up there.

1. How will this help the students? While a Word Wall CAN help students, if you slap it all up before school starts and casually refer to it from time to time, it is not a useful tool and it is just wallpaper. Make sure you teach to it. Make it with the class and do it organically!

2. Is this something we need up for more than just today? If you only need it for the immediate future, don’t make a whole board of it. If you want to show off student work, I find the hallway is the best place for this type of thing. It gets more “traffic” from other teachers/students/parents, and it isn’t a distraction to learning. If you do need it for more than just today, you may want to ask a few more questions before you decide where to put it!

3. Do I need to put it all up right away and on my own? As teachers, we hate to look or feel like we aren’t organized, prepared, and ready to go! I recall as a young teacher, putting up bulletin boards before the first day of school. Yes, sometimes I taught to them, but generally they were just wallpaper. Many of us are guilty of putting up the whole word wall kit the day we get it! It just looks so pretty when it is done! Put it up gradually, and with the class! This will make it a more meaningful teaching tool. As teachers, we like everything to look complete and not “in progress” – but having the word wall with just 3-4 words up in September is what your students need!

4. Am I done with this? If you aren’t using it anymore, and the kids aren’t, take a picture of it and take it down! The more “stuff” you have on your walls, the harder it is for students to find what they are looking for. If you don’t need it anymore, take it down!

5. Are the kids using this? Even when you read the research, do the work, cut, past, laminate, and put up a beautiful board, the kids may not respond to it and it may not be useful to them. If you put up a board for math showing single digit addition strategies to start off the year, if they have all mastered it by December, they probably aren’t using it anymore. We have a tendency to keep things up in lieu of blank space to avoid looking like we aren’t accomplishing anything as a class! If they aren’t using it, take it down, or teach to it more, modify it, model how to use it. If after teaching to it more, they still aren’t using it – TAKE IT DOWN!!

There are thousands of blog posts and pinterest boards dedicated to amazing bulletin board ideas. Before you put one up, make sure it is actually something you need, that will get used, and that you install it in such a way that the students know how to access it.

There are great blog posts about what to do with your bulletin boards when you are done. My personal favourite is to snap a picture and create a bulletin board binder. That way, if there is still one of two children in the class that still need that bulletin board, they can go to the binder and look at it all year long! It will also serve as a nice reminder of how they looked if you end up needing to recreate it another year!

Photo of Tammy Axt

Communicating with 500 parents

I am a music teacher and I have around 500 students that I teach this year. Communicating with the parents of 500 students needs to be approached a little differently than the regular classroom teacher. I don’t send home a beginning of the year letter as I have taught most of my students for a couple of years now. I usually send home communication for other purposes. Below are two letters that I will be sending home in the next couple of months. The first letter is about recorders, and the second letter is about an upcoming concert at my school.

Letter #1:

Dear Parents/Guardians of Student in Grade 3,

As part of the music program, students learn to play the recorder starting in grade 3.  Playing the recorder is an excellent way to develop fine motor skills, hand-eye coordination and concentration.  At this level, recorders are the best tool for teaching students to learn to read proper notation on the music staff.  Studies have shown that taking music lessons increases overall academic achievement, and helps to develop self-confidence and problem-solving skills.  For your information, there is an article on the back of this letter on this subject.

At the beginning of May, students will be provided with a clean recorder for use at the school.  Each student will have his/her own instrument assigned to him/her that is not used by other students.  These recorders are property of Red Willow P.S., and will remain in the music room at all times.

Although it is not mandatory, we strongly suggest that students buy a recorder for practicing at home.  This recorder will remain at home.   Recorders will be used extensively in grades 4 and 5 as well, and sheet music will be going home for students to practice with.  Buying a recorder through the school ensures that your child has a good quality instrument.  Recorders purchased at the dollar store are not good quality and they almost always have the wrong fingering system.

Recorders cost $10.00.  Please pay in cash.  We need to pre-order, so forms with the money are due by May 7, 2015.  Please fill out the form below and send it with your child/children.

Sincerely,

Ms. Gallant

Letter #2:

The Music department at Red Willow is extremely excited to invite you to a spring concert starring your amazing children!

What will be happening?

Your child, along with all the other grade 3 and 4 students, will sing songs they have written, share dances that show different cultures, perform a black light show and much, much more.  There will be snacks available for purchase, as well as many photo opportunities.

When is this fantastic event?

The Spring Concert will take place on April 23rd, 2015.  The show will begin at 6:00pm.  We ask that your child be dropped off to the side entrance by 5:30pm.  Teachers will be at the door to greet them starting at 5:20.  Students are required to stay until the end of the show.

How do you get tickets?

Due to the number of grade 3 and 4 students who will be performing; we must limit tickets to 2 per family.  More information regarding tickets will follow.

Photo of Tammy Axt

Spring Concert Preparation

 

Last year, my school had our very first evening concert. It went so well in December that we did it again in May. It was the first time I had ever organized a large evening event and I learned a lot. As I am getting ready to do another concert this spring, I have been reviewing my notes from the previous year to prepare. Below are some of the questions that came up and how we decided to deal with them. Hopefully, this can be a starting point for preparing a concert at your school!

What kind of budget can we have?

My principal suggested that we should stay around a couple hundred dollars. We did one shop early in the process for things like cotton balls or glitter. Closer to the show, we did one more big shop. It was easier for our secretaries to do big shops and hand in one or two receipts instead of multiple small purchases. We did not ask parents for money.

How will we communicate information to parents?

A letter went home introducing the concert and a follow-up letter went home with tickets. A Synervoice call (robocall) was made to homes the day before the ticket information went home. Another Synervoice call was made two days before the concert.

How will we control the crowds and ensure the safety of the students performing?

Benches were placed across the front of the gym to prevent parents from coming too close to the classes performing. The principal made it part of her opening remarks to remind parents to stay behind the benches.

Can we sell food?

We asked permission from our custodial staff before we went ahead with food sales. Once the custodial staff gave us the okay, we bought popcorn, cookies and water from Costco. I also told the custodial staff that all volunteers would assist with the cleanup after the concert. Obviously, the teachers’ first responsibility was to ensure that the students were safely picked up by their parents, but after the students were all gone, everyone helped with the cleanup.

How can we deal with people who show up without tickets?

The directive from my principal was to just let it go. We had a couple of people show up without tickets so plan for a few extra spaces in the gym. We didn’t want the evening to be about anything except celebrating the students so we didn’t make a big deal about it.

Can we give high school students volunteer hours for helping us?

Yes!

What time is the dress rehearsal?

We ended up having two different dress rehearsals. (I would do more with a kindergarten performance). I tried my best to move classes around so that no one lost their planning time and I invited the classes that were supposed to have phys ed during this time so that the gym teachers didn’t get displaced.

Will there be dinner for volunteers?

Yes, pizza and salad were provided.

Will we have access to walkie talkies?

We used the walkie talkies on the night of the performance to communicate with each other.

How do we photocopy communication about the concert?

Anything photocopying for the show was done using the office code.

Should we prepare a video recording for sale?

We opted not to have anyone videotape the concert to sell to parents. Most people carry video recorders in their phone and had the ability to record the performance.

How will we do the drop off and pick up of students?

The kids were dropped off and went directly to their classroom. The parents picked up their children from their classroom at the end of the concert.

Can we have an extracurricular club to help with the preparation of the concert?

Yes, the club was a fun group of older kids who helped with everything from decorating and costumes, to holding the doors and helping to collect the tickets. They were amazing.

How long will the concert be?

After putting two classes together to perform, there were 10 performances in total. The concert lasted about one hour.

 

 

 

 

 

 

 

 

 

 

 

Photo of Alison Board

Technology and Social Media for Communication

For years I have maintained a class website. I found as parents became more tech-savvy, they enjoyed seeing the photos of student learning and reading about what was happening in the classroom. This seemed more timely, environmental and cost-effective than a monthly newsletter (as I was in a community that all parents had access to a personal computer). It also allowed parents the option to log on to the site at any our to find information or revisit an earlier post. Websites allow for documentation of the learning and growth of students.

This year I wanted to try Twitter. It was a new learning curve for me, but I could see the benefits of its immediacy. So last fall I started a Twitter account for our grade 6/7 classroom and invited parents and students to follow. Students created a logo contest in the class and selected a piece of student art to represent our account. I have found many benefits to Twitter instead of a classroom website. They include:

  • Timeliness – I usually take a photo and send a message once a day from my classroom. It is so quick and simple from my smartphone that my posts are more frequent than logging into a website and writing a post for a class website.
  • Focused – I find that my tweets are focused and meaningful. For example, I select a specific moment during math or science and take a photo that makes the learning visible. When I would write posts for my website, I often felt overwhelmed in covering all the subjects and providing enough detail.
  • Connections/Information/Networking – Sending tweets and using hashtags from our classroom has created dialogue with other educators, students, and interest groups, that would not be possible through a website. For example, my class was excited to be retweeted by Bird Studies Canada when we shared a photo of one of our students feeding a chickadee from his hand. This introduced us to information about the Great Backyard Bird Count, an accessible activity that interested students could learn more about. It also initiated an environmental leaders project to make and maintain bird feeders at our school.
  •  Reflection/Assessment – As a daily activity, tweeting from the classroom provides me with a purpose to capture learning and document it. I am then able to review my tweets weekly and reflect on the highlights or areas of need as assessment for learning.
  • Social Media Etiquette – Tweeting with my students allows for authentic discussions about how to conduct ourselves with appropriate image use. We also review our messages and discuss what they can convey.
  • Accessibility – Although my school is recognized as higher needs due to lower family incomes, some students have access to smartphones that they can use in the classroom with our Bring Your Own Device program. Others can share the iPads and netbooks that are available to our class.
  • Engagement – Each month, more students get their own account or encourage their parents and become excited about our classroom tweets that are retweeted by the Principal or the board to an even wider audience. We have participated in tweet chats with other classes, using a visual display of the tweets so the whole class can be involved in the discussion.

I have found Twitter to be an effective tool for increasing engagement and communication. I can use it to feature student voice and reach a community larger than our classroom or school. It also informs my own practice as I follow educational posts to inspire me!

Photo of Lisa Taylor

Updating the IEP

With the end of Term 1, comes the IEP review and update process. While the intention is that the IEP is regularly reviewed and updated, many IEPs lay stagnant all term and are dusted off at reporting time to be updated. Teachers are excellent at setting goals, supporting goals, working with children to achieve goals, and even revising and modifying goals along the way. We often slip up in the record keeping portion of the process. How many times have we called the parent of a student on an IEP to talk about how they are doing, what they can be working on at home to support progress, etc., and not logged it in the IEP contact record? I often forgot to include that until it was IEP review time and then I would grab my communication binder and update. It is so important to keep the IEP up-to-date always. If you set a goal for a student to be able to count up to 50 and notice that they can count to 60, that goal needs to be changed on the IEP immediately! The whole point of the IEP is to have goals that are attainable, but not too easy. The hope is that we will push the student beyond their current ability level to extend their knowledge, hopefully closing the gap between where they are currently working, and the level their class is working at.

When recording communication, goals, assessments, accommodations, etc. on the IEP, I find it helpful to include as much detail as possible. Many IEP engines have drop-down menus, check boxes, etc. This might not always provide you with everything you need to paint an accurate picture of the student. Don’t be afraid to use the “other” box and explain. If you are doing something that is “outside of the box” for a student and it is working, document it!

We like to think that those students will be at our school forever and so will we, but that is not always the case. Unfortunately, families move, teachers move, people get ill, things happen. If you are suddenly not able to be at school, it is important that those records are up-to-date. Last year, I became ill and was quite abruptly sent home from work to await surgery. I was given next to no notice that I was not going to be at work, and the duration was undetermined. In the time that I was gone, two of my students moved. Had I not had their records up-to-date, I would have had to come in off of my sick leave (which might have jeopardized my leave) to collect up my data to update their records. Keeping things thorough and detailed also means your colleagues who have the student in the future know what things have been done for the student, what works, where the strengths are, etc., without having to track down previous teachers. With Lay-Offs, School Surplus, Transfers, etc., the staff in a school can change pretty rapidly. That document might be he only thing left in the school that really knows a student by the end of the staffing process in a given year.

There are lots of sites that will help with writing goals, scaffolding to ensure goals are progressing toward a larger goal, etc. It is often easy to get the IEP completed once you sit down and get to work. It is feeling the urgency and the importance that the document holds that really motivates a teacher to keep the IEP updated on paper, not just in their daily planning.

Photo of Lisa Taylor

Report Cards – Make it Personal

There is lots of talk about using comment banks to create report card comments. I remember when I started teaching, a retiring teacher handed me a USB drive and said, “I am giving you years of work, use it well!” Trying to complete my first set of report cards with that drive was a complete disaster! I didn’t teach the same things she did, nor did I teach them the same way she did, so how could her comments possibly convey what I wanted them to? And she didn’t teach the kids I was teaching, so how would her comments really and truly reflect the kids I was teaching?

After about 3 report cards, trying to find the right comments in her drive, I gave up and wiped the drive clean. Using a bank of comments that someone else has created is not terribly effective. From then on, I started writing my own comments. I am going to describe my process as I have used the same process ever since and it has always worked! We are all different, but this might help you get started!

I would start each report card writing session by taking the strands I was reporting on, and picking the overall expectations I wanted to address. I would write them down or highlight them, and then think about what we had done that term that would demonstrate that. I had done all of this previously in my planning of the unit, but it is nice to refresh and make sure that in the end, you accomplished what you set out to! Once you have established what it is you assessing, find a student you know did really well with it. Review their work and make sure they did as well as you thought, and then write their comment. Then go through and find some more students who are similar in their achievement/work style and give them the same comment, but modify it to truly make it reflect that student. These would be for  your Level 3ish kids. Their next steps should be all individualized. Then bundle up your Level 2 kids and do the same. Then do it again for your Level 1 kids. Level 2 and 1 will often just need an individual comment each anyway, without any copy/paste/modify.

I use that process for subjects like the Arts, Science, Social Studies, Health, Phys Ed., etc.

For Math I do each strand individually and I generally do each strand as described above with some variations.

Language and Learning Skills, I take an entirely different approach. I generally set a timer for 10 or 15 minutes, depending on how much time I am feeling like I need. If I have gone through portfolios and have lots of evidence and details to support where that child is working, 10 minutes should be lots. If I need to double check portfolios, etc., then 15-20 might be necessary. I give myself just that much time per student per strand. It seems like a lot of time, but I know I can give each child an individualized account of their abilities, strengths, needs, and next steps, and be sure in my mind that it is accurate and that I have seen the evidence as I was writing it. Learning Skills is usually more 10-15.

I generally do Language in the middle, after I have done a few of the smaller ones (Science, Social, Arts, etc.), and Learning Skills are generally at the very end for me, once I have had a thorough look at that student and all of my records, notes, anecdotals, etc.

Writing report card comments is a very personal, involved process. As a parent, I have read comments that were from a teacher that I could tell knew my child, and I have read comments that were obviously stock comments applied to the whole class or a bunch of kids, that did not reflect my child at all. Once you see a comment like that on a report, it is difficult to take anything else on the report seriously. Take the time and make it meaningful. You don’t have to fill the box, just put something meaningful in the box so parents see that you know their kid and you know what they are capable of.

 

**Note that I always wrote the IEP comments last as they were pretty quick and easy to write**

Engaging Parents in Assessment and Evaluation

One of the most common questions a teacher gets asked by parents is, “How is ______ doing?” The question pops up no matter where or when you run into the parent of a student. I’ve had parents ambush me with this question at these (and other) times:

– During school hours when dropping off their child’s lunch, with the entire class sitting there patiently waiting.

– On the yard at recess when I was on yard duty.

– On field trips, usually on the school bus, always surrounded by students.

– At school events, like the book fair, art show, or holiday concert.

– The second day of school.

– The last day of school, after report cards have already been sent home.

It’s a perfectly legitimate question, one that parents and guardians are always entitled to ask, but I am often asked this question at a time when I’m not really able to answer it properly. Either my students are eavesdropping, I haven’t had time to formulate what I want to say, or I have other duties to attend to and can’t give the conversation the attention it deserves.

It didn’t take me long to realize that I needed to find a way to be more open with parents on an ongoing basis so that they didn’t feel as though they needed to ask this question every time they saw me. A few years later, I think I have a few good strategies/suggestions for how to keep parents in the loop and prevent any surprises when report cards come around.

1. “Ask Me About” – In students’ agendas, they write an “Ask me about… _________” sentence a few times a week. This is supplied by me and is usually about a specific topic we are studying in class or an upcoming school event. It gives parents something to prompt their child with and keeps kids accountable for knowing what is going on at school.

2. Send Assessment Plans Home Before Starting – Any time I assign a new task with a rubric, set of success criteria, or other assessment scheme, I send the assessment home BEFORE students start the task. Parents are expected to sign it to indicate that they’ve seen it and are aware of the deadline, expectations, and criteria for the assignment. This keeps students accountable for getting their work done on time.

3. Send Completed Assessments Home, Too! – Once a project has been completed and assessed, I send it home again, with strict instructions to bring it back to school signed by a parent/guardian. Parents get to see their child’s work along with the mark they were given. They’ve already seen the criteria, so the mark shouldn’t be a mystery to them when they see it.

4. Collect Completed Assessments in a Portfolio – I keep all of my students’ assessments at school. I don’t keep every piece of work, but I do keep the rubric, checklist, etc. that was used/sent home/signed in a duo-tang for each student. This allows me to pull it out and show parents/students the progression of the student’s work over the year and also gives me back-up in case any of my grades are called into question. (I’ve never had a grade called into question, but there’s a first time for everything.) I also put any tests/quizzes in those duo-tangs along with the GB+ reading assessments that I complete.

Those are four really simple little things, but they’ve made a world of difference in my teaching in terms of keeping parents apprised of what is happening with their child’s education. It has stopped nearly all questions about students’ academic progress outside of parent/teacher interview times.

Anything to save me from those awkward, flustered conversations where I try to answer the “How is ____ doing?” question in a vague but diplomatic way so that my room full of students doesn’t overhear anything they shouldn’t!