Communicating with 500 parents

I am a music teacher and I have around 500 students that I teach this year. Communicating with the parents of 500 students needs to be approached a little differently than the regular classroom teacher. I don’t send home a beginning of the year letter as I have taught most of my students for a couple of years now. I usually send home communication for other purposes. Below are two letters that I will be sending home in the next couple of months. The first letter is about recorders, and the second letter is about an upcoming concert at my school.

Letter #1:

Dear Parents/Guardians of Student in Grade 3,

As part of the music program, students learn to play the recorder starting in grade 3.  Playing the recorder is an excellent way to develop fine motor skills, hand-eye coordination and concentration.  At this level, recorders are the best tool for teaching students to learn to read proper notation on the music staff.  Studies have shown that taking music lessons increases overall academic achievement, and helps to develop self-confidence and problem-solving skills.  For your information, there is an article on the back of this letter on this subject.

At the beginning of May, students will be provided with a clean recorder for use at the school.  Each student will have his/her own instrument assigned to him/her that is not used by other students.  These recorders are property of Red Willow P.S., and will remain in the music room at all times.

Although it is not mandatory, we strongly suggest that students buy a recorder for practicing at home.  This recorder will remain at home.   Recorders will be used extensively in grades 4 and 5 as well, and sheet music will be going home for students to practice with.  Buying a recorder through the school ensures that your child has a good quality instrument.  Recorders purchased at the dollar store are not good quality and they almost always have the wrong fingering system.

Recorders cost $10.00.  Please pay in cash.  We need to pre-order, so forms with the money are due by May 7, 2015.  Please fill out the form below and send it with your child/children.

Sincerely,

Ms. Gallant

Letter #2:

The Music department at Red Willow is extremely excited to invite you to a spring concert starring your amazing children!

What will be happening?

Your child, along with all the other grade 3 and 4 students, will sing songs they have written, share dances that show different cultures, perform a black light show and much, much more.  There will be snacks available for purchase, as well as many photo opportunities.

When is this fantastic event?

The Spring Concert will take place on April 23rd, 2015.  The show will begin at 6:00pm.  We ask that your child be dropped off to the side entrance by 5:30pm.  Teachers will be at the door to greet them starting at 5:20.  Students are required to stay until the end of the show.

How do you get tickets?

Due to the number of grade 3 and 4 students who will be performing; we must limit tickets to 2 per family.  More information regarding tickets will follow.

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The Author

Tammy Axt

I am a music teacher at Red Willow Public School in the Peel District School Board. I love supporting students through the creative process and grooving to music! My interests include running and trying to learn how to ride a motorcycle.

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