Shawna Rothgeb-Bird General, Report Cards, Student Ownership

Setting Learning Goals

One thing I really try to teach my students is a sense of ownership with regards to their education. All too often, I find students are content to just sit back, be told what to do and where to improve, and never think too hard about their own strengths and needs as learners. It isn’t ever as simple as just asking them what they think they did well and how they could improve next time, though – you have to start small and work up from there. Overall, I’ve found it a really rewarding experience to work with them to create goals, monitor their progress, and reflect on their learning.

I start on the very first day of school, where I ask them (among other things) what some of their goals are for the year ahead. Often my students’ goals are related to learning French, as I teach Middle French Immersion and it’s their first year in the program. I’ll ask them for a bit of detail – so instead of just saying “I want to get better at math,” I ask them what specifically they think they could be doing better in Math. It’s a good starting point to see what they think about themselves as learners. Sometimes it even highlights anxiety right from the start, as I have had students in the past give me a very long paragraph about how “bad” they are at reading, writing, multiplication, etc. It’s also usually very good insight into which students are highly motivated to learn and/or improve their French skills.

In mid-October, after we have gotten a few larger tasks finished and I have had time to see their learning skills and work habits in action, we have a discussion about the six different learning skills on the report card and what those mean for them in practice. I have them complete a self-evaluation using criteria that we develop as a class, giving themselves N, S, G, or E for each learning skill and answering two questions: What do you think you are doing really well? and What do you think you could be doing better? I limit them to only one area to improve, in order to focus their attention; otherwise, some students would put “everything” down for what they could improve.

This first self-evaluation often has students being WAY too hard on themselves. It’s why I always give them my own evaluation of their progress immediately afterwards, so they can see the comparison. Sometimes our opinions line up, sometimes our opinions are wildly different, but it’s an opportunity to have a dialogue with each student individually about what they think of themselves as learners and what I see as their teacher. We discuss both evaluations – mine and theirs – and then decide on a course of action. What will he/she be working towards improving? (Responsibility – managing time effectively and getting work done on or before the deadline.) How will he/she get there? (Break tasks down into steps and check in with the teacher regularly to ensure that he/she is on track.) How will we know that he/she has been successful? (If most work has been handed in on time, it’s probably an improvement!)

I send the student’s self-evaluation and our plan of action home with them when I send the Progress Report in November. It helps students be accountable to their parents about how they are doing in school. If a student is going to give him/herself an S for Collaboration, and I agreed, then the parent knows that it isn’t just me that sees it this way – the student is admitting that they need to work on this area. It allows an opportunity for students to speak with their parents about their strengths and needs, too, and vastly reduces the amount of explaining parents need ME to do come interview time.

By the time first term report cards come up, students have generally had a lot of time to work towards their goals and we can sit down and assess where they are, whether they feel good about their progress or not, etc. We do another self-evaluation following the same format as the first, and I again show them my own evaluation afterwards. We repeat the process: sit down and chat, compare evaluations, decide on a course of action, send both evaluations home with the report card. Sometimes students keep the same goal, if they and I feel that they have more work to do, but others have made good progress by this point and want to tackle another area of need instead.

For the last report card, I still have students do a self-evaluation, but I don’t help them plan the course of action that time. They’re expected to be able to reflect, think critically, and come up with their own plan of attack for how they will work towards their goal over the summer and/or as they enter the next school year. Overall, my students have been very successful with this kind of self-reflection and I have seen a tremendous amount of benefit in having them be accountable for their learning skills and work habits. It sends the message that I feel that the first page of the report card is every bit as important as the academics on the subsequent two pages, and I find that my students take their work habits MUCH more seriously in class knowing that we talk about them so often.

Sometimes I have students who honestly deserve an Excellent in all six skills and don’t have much space for “improvement,” so to speak. For these students, we try to find ways to encourage them to take on more of a leadership role in the classroom so that other students can benefit from their skills and confidence. This, too, has been highly beneficial, especially in a second language classroom. It lets them know that their work isn’t finished when they get their E and that there is always somewhere to go from there.

I would strongly encourage all teachers to talk to their students about that first page of their report card, break the language down to criteria they will understand (because honestly, some of those criteria on the report card are HARD to understand!), and get them to think critically about their strengths and needs as learners.

Photo of Mike Beetham
Mike Beetham Before School Starts, Challenging Topics, Communication with Parents and Guardians, Differentiated Instruction, Learning About Your Students, Professional Learning and Growth, Report Cards

IEP Creation and Implementation

What Is an Individual Education Plan?

An IEP is a written plan describing the special education program and/or services required by a particular student. It identifies learning expectations that are modified from or alternative to the expectations given in the curriculum policy document for the appropriate grade and subject or course, and/or any accommodations and special education services needed to assist the student in achieving his or her learning expectations. For additional information on creating or understanding the IEP, use the following Ontario Ministry of Education link:

http://www.edu.gov.on.ca/eng/general/elemsec/speced/iep/iep.html?view=print

The IEP can have a variety of focuses from academics, accommodations to behaviour and/or social skills. It is essential for students who have been identified as exceptional through the IPRC process. They are also used for students to whom the board feels require special education programs or support to meet curriculum expectations. The IEP is developed within the first 5 weeks of school. It is critical for teachers to seek out as much data about a student as possible (report cards, previous IEP, formal and informal assessments, OSR and any other diagnostic assessments that you are able to complete with a student).

The IEP is drafted by the classroom teacher (usually with support of a school’s Special Education Resource Teacher) and then shared with the parent/guardian for their feedback and finally signed and becomes the legal document by which a student is assessed. It is a detailed document that requires a lot of time to create. It is revisited after each assessment period and adjusted according the progress or lack of progress a student has made toward the target expectations.

This is a critical component to helping each and every child be successful as it epitomizes the need to teach to each child’s needs and not just to a curriculum standard. I highly advise that teachers take the time to familiarize themself with the IEP process.

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Alison.Board Assessment, Equity, Report Cards, Resources

Assessment and Planning for Reports

Whenever I complete reports, I seem to reflect on the practice of evaluation and how to improve my assessment practices. Here is what I have  noticed:

  • assessment begins when you first meet your students. This provides a starting point, so you can recognize growth or progress. Initial observations may seem too obvious to record, but are often useful at time of the Progress report or the first interview with parents.
  • observation charts made like a grid with the students first names in alphabetical order are my preferred format. I have tried observation notebooks (one for each student) and index cards. The grid observation chart is simple as I can copy a stack and keep on clipboards around the room for quick accessibility. It is also easy to see if a block is empty – ensuring that I am making observations equitably. I also find these observation charts useful when marking. There is enough space to provide a grade for an assignment as well as a quote or excerpt of the student’s work. I then add the sheet to my assessment binder. When writing reports, I can refer to the grade of an assignment as well as an excerpt, which I include as an example for the report – showing how the student demonstrated their understanding.
  • photos are an excellent way to capture student work and refer to during report writing. I have used my smart phone to capture pictures of the students in tableaux, their writing in their notebooks, artwork, collaborative pieces, brainstorming discussions, math activities, and music (video of the students experimenting with instruments). Referring back to the photos and videos provided evidence of student engagement and understanding that I may have missed with anecdotal notes.
In addition to my preferred practices, there is a section in The Heart and Art of Teaching and Learning book (pp 84 -90) that provides practices more specific for Early Years, guidelines and considerations for report card comments, as well as information on IEPs and English Language Learners.
Alison.Board Assessment, Communication with Parents and Guardians, General, Report Cards

Reporting for JKs

The Junior Kindergarten Summary is an important document, as it is the first formal written assessment that parents may receive about their child. In saying that, there also should be no surprises when they read the report. Part of the reporting process in Kindergarten is to provide ongoing assessment in an informal basis when necessary through notes, phone calls, or updates during face-to-face interaction at entry or dismissal times. If you feel that a report you have written may have information that would be of specific concern to the parent, you may want to give a “heads up” phone call before your reports go home in February. If however, you have shared information with parents/guardians regarding a child’s struggles or difficulties in adjusting to the program, then the report will be of no surprise and act as a record of the child’s development at this time, which may be referred to if struggles continue in the next year or two.

The Summary includes three broad areas to provide information for:

1) Interests and Strengths – Try to individualize reports as much as possible. In this section you want to highlight what the child can do (not what they can’t do compared to others). Qualifiers on scripted sentences will not work, as each child will have different interests and different strengths. Suggestions for this section include mentioning the learning centres that the child most enjoys, the ways in which the child contributes to the class, and what attributes the child brings to either group discussions or play.

2) Development and Learning – In this section I would suggest providing assessment on the child’s development according to any of the six areas of development: Personal and Social Development, Language, Mathematics, Science & Technology, Health & Physical Activity, and the Arts (see http://www.edu.gov.on.ca/eng/curriculum/elementary/kindergarten_english_june3.pdf). Remember, you are stating where the student is based on the outcomes/expectations at the end of a two-year program. In this section it is a good idea to draw on specific examples of a child’s learning by quoting what they have said, or referring to something they did or created.

3) Planning for Further Learning – Here you can provide two short paragraphs. One for the planning that the Kindergarten teacher/team will implement to support or extend the child’s learning, and another short paragraph to suggest practical ways that the parents/guardians can help the child at home. Rather than suggest “reading to your child” (which we always want to suggest), you can add specific ideas like counting the floors on an elevator ride to your apartment; counting cheerios at breakfast, learning the sounds of letters on cereal boxes, learning how to write the names of family members. These suggestion may sound obvious to you, but they may be more useful to the parent than suggesting they work on letters and numbers with their child at home.

When you re-read your finished reports, it is important to get a sense of who the child is – including their strengths and needs. It is also a good idea to add an encouraging line at the end of the report, noting the child’s efforts and accomplishments in their adjustment to Junior Kindergarten.

Alison.Board Assessment, Communication Tools, Communication with Parents and Guardians, Interviews, Math, Report Cards

Math in Play-based Learning

Math is integrated into most of the learning centres in the classroom. Although glancing around the room, it often looks just like play. To ensure that I am continually assessing for math, I keep a clipboard of observations sheets accessible. I prefer observation sheets that have a square with each child’s name that I can fill-in with any pertinent information I want. Then, by glancing at the sheet, I can easily see if there is a blank box and ensure that I seek out that child to observe. Looking around the classroom, I may see children measuring at the water table, sorting in the drama centre, or comparing shapes in the building centre. I approach and listen. Often, I can record their understanding with a phrase or a brief description. Then, I am able to clarify or extend their learning. For example, if a child is counting animal figures and gets stuck at 15, I may direct them to the number line to show them what was missed. Observation and recording them at play allows for assessment of their current understanding as well as an opportunity to support their learning.

At the beginning of the year, some parents may ask about the math program, as they do not see generic math sheets coming home in the backpacks. It is therefore a good idea to take photos of the children engaged in mathematical activities as you are observing them in the classroom. These can be added to a website to communicate to your families what math learning looks like in the classroom. Or you can print them to display in the hallway, add to a student’s portfolio, or keep for a parent interview.

Recording comments during circle time is also another way to demonstrate a child’s understanding of math. Last week, when the children were considering a number line together, one student pointed out that there were kid numbers and teenage numbers. He said, “The 1-10 are like kid numbers and the 11-20 are like teenager numbers!” Another day we did a group activity when reading the book One Monday Morning by Uri Shulevitz. Using connecting cubes we represented the characters, as someone new arrived, each day of the week. When the concrete graph was finished, a student observed, “It looks like stairs going up!” By recording these comments, I am able to add them to their math profile when writing reports or planning for further learning.

The photos show what math looks like in a play-based learning environment:

 

 

This child is using 1:1 representation with counters on the light pad to represent each individual in our class photo (her idea!)

 

 

 

 

 

This child has sorted the animals into two groups and is then counting them as she places them on the top of the drums (her idea!)

 

 

 

 

 

These students are measuring volume by filling a larger container with a smaller one.

 

 

 

 

 

The children grouped like objects, sorted them, and displayed them on wood blocks using 1:1 representation.

 

 

 

There are also opportunities for children to write mathematically throughout the classroom with pencils and paper provided, as well as number lines and number displays of quantity. They use magnetic numbers to put in order on white boards and they learn to recognize their phone numbers at the carpet (after learning their first and last names), then write their phone numbers at entry during sign-in. Children enjoy songs with counting and books with sequences. Math is happening all around the classroom and children are intuitive with math. When teaching Kindergarten, it is important to see it, name it, and record it!

 

 

Teacher Report Card
Carmen.Oliveira Assessment, Celebrating Success, Communication Tools, Diverse Learning Needs, Learning About Your Students, Planning, Report Cards, Year End Activities

My Report Card

As I mentioned in my last post, I feel that not only is it important for our students to receive feedback on their progress but I too like to get a sense of how my year went in terms of what I feel are the essential foundations to a successful classroom: lesson delivery, classroom culture, assessment and evaluation, and communication.  My students get extremely excited to write my report card and after all the jokes about what my mom and dad will do if I end up receiving less than favourable results, they always share very meaningful feedback about what I did well and what I can improve on.  I read my report cards carefully, reflect on the ideas and suggestions, and just before the end of the year I sit with the class and go over my results as well as my plan to address the areas I need to improve on.

I honestly feel this is a powerful exercise in modelling what I expect from my students.  I like to walk the walk and this is a great way to demonstrate to them that I am a lifelong learner and continuously use feedback to reflect on my practice in order to make the necessary adjustments so I can reach the goal of becoming not only a great teacher but hopefully one of the inspirations in their lives.

For next year I need to work on providing descriptive feedback that is more specific and provides a clearer focus with respect to how the students can improve.  I also have to be more mindful of bullying behaviour that may be occurring outside my classroom but can impact students’ learning inside the class.  I plan to work on how we co-construct success criteria in order to simplify it while at the same time making it effective.  Just a few things to keep in mind…

I’m quite satisfied with my progress and look forward to continuing on my path to living the art of teaching and learning!

Below I share with you a few report card comments.  I’d like to note that I did receive a few Level 3 marks but they were difficult to read and spoke to the same topics mentioned below.


Mrs. Oliveira was able to create entertaining lessons that had
an effective impact on my learning. She was able to effectively
communicate to me in many different ways. Mrs. Oliveira has
also provided many opportunities for me to show information
(eg. poster, Prezi, essay, etc.)

 

Mrs. Oliveira is encouraged to continue doing whatever she's doing that teaches kids effectively. She may want to observe kids more carefully as kids tend to still get bullied. She is also encouraged to try and write more descriptive feedback on students' work.

 

Mrs. Oliveira, you are very supportive, you accepted everyone for who they are. You try to push us to our limits. I loved the Smartboard lessons (even though the "smart" board ain't that smart), they were very engaging. I had a lot of fun during your interactive lessons and activities. Wonderful job!

 

Whenever we do a writing unit (opinion piece, explanatory, etc.) we always have success criteria. I find it takes a lot of time filling in the comment boxes. We should try to use the time for publishing or conferences with you.

 

 

I think for next year we could do success criteria only sometimes. I find that it takes up time filling it in.

 

The email was a fantastic way to communicate. When we have trouble we just email you the question.

 

I like how you give everyone a chance to show their learning the way that they want to.

 

The learning environment was comfortable and everyone's ideas were valued by classmates.

 

 

 

 

 

 

 

 

Heart Picture
Samantha.Perrin Assessment, Celebrating Success, Report Cards, Year End Activities

Reflections of the School Year – Student Written Reports

As the end of the school year approaches, with teachers busy with final assessments and report card writing, and students anxious to enjoy the nice weather and their last month with their class mates, it is a great time for self-reflection, self-assessment and community building in the classroom.

Similar to the awesome self-reflection activities that Carmen has done with her students, an activity that my students have really enjoyed was writing a report card for a friend and presenting it to the class, as sort of an ‘exit speech’ that reflects the events, learning and memories during the school year:

1.  Have the students select their own partner, groups of 2 or 3, and give them a list of curriculum and subject areas to brainstorm ideas about the partner that is being interviewed.   (*Click here to see an example)

2.  Give the students some free time to interview each other and  record the ideas and memories for the ‘report card’. (I connected this with the  interviews that the students did at the beginning of the school year to learn about each other).

3.  Later, send the students to individually write a short  ‘report card’ about their friend, using the brainstormed ideas.

4.  The partners are also in charge of creating an ‘award’ for their classmate.  (In my class, they were given free rein to create a ‘statuette’ or a symbol using whichever materials they could find along with a an  explanation for why the student was getting that ‘award’) . The results were creative and the sentiments were funny, personal and touching.

5.  Hold a ‘graduation ceremony’ in the classroom, where the students present their partner with the report card (read aloud) and their ‘award’.  If the students are not in grade 5 or 8 (and changing schools), the ‘graduation ceremony’  could just mean that the students are ‘graduating’ to the next grade in school, or graduating from your class. Either way, it is a fun spin on an end of year celebration, and its individualized for each student.

The students really seem to enjoy this activity- it allows them to reflect on their relationships and highlights of the school year and they have fun sharing about what was unique to them or their own experiences.  The students laugh as they recall events that happened during the year, and also being reminded of their certain tendencies. The classroom vibe is light, fun, creative, reflective and honest.

Carmen’s idea of a report card for the teacher, by the students is a great follow up to this activity, and something I will try in the future.

For me, when listening to the ‘report card’ presentations, I am able to learn about the things that stood out to the students about their school year- their successes, strengths, social growth and even pet-peeves. Not only is it a reflective piece for the children, it serves as a reflective piece for me as well -learning what the students loved, didn’t love, and what learning they would remember and carry on after the final school bell  at the end of June. This opportunity of self-reflection is a fun activity for the students and  provides me with another opportunity to hone my own art of teaching and  learning as well!

 

Students lying on the grass for a photo
Carmen.Oliveira Assessment, Celebrating Success, Diverse Learning Needs, Learning About Your Students, Report Cards, Year End Activities

Looking Back, Reflecting, and Celebrating Our Year!

The students in my class understand the importance of daily reflection in order to take a step back and look at the whole picture before continuing on our journey toward the goals we have set for ourselves.  They also know that celebrating each milestone and learning from our setbacks creates an attitude of gratitude,  a belief in what we can accomplish, and the excitement to take new risks as we adjust our course to take us to the places we imagine in life.

As we near the end of our time together, there are a few activities my students seem to enjoy very much.  It gives them the opportunity to look back on their year, reflect, and celebrate both themselves and their journey.

The activities include:

1. Year End Booklet: prompts are used to get students writing and creating art about themselves and their year.

Students take pride in creating their year end booklet
The reflections and art are meaningful and fun!

 

2. Award: the template is used for students to create an award for themselves and another classmate
On the back of each award students explain why they deserve to receive it
3. Year End Scrapbook Page: students create a scrapbook page using prompts co-created with the class
You can learn so much about Justina!
4. Bucket List: following a story from the Toronto Star on bucket lists, students wanted to create their own (a wall will be put                             up in Toronto this summer so people can write what they want to do in their lifetime)
5. Teacher Report Card: students are not the only ones receiving a report card at the end of the year- I do too! It is co-created
                                              based on what students think is most important for a successful classroom.
Believe it or not, I always get a little nervous when it comes time to receiving my report card!  It too is a way for me to get a sense of how my year went and how my journey as a teacher will look like as I continually grow in the art of teaching and learning!
Photo of Alison Board
Alison.Board Assessment, Celebrating Success, Classroom Management, Communication with Parents and Guardians, Planning, Report Cards, Use of Technology, Year End Activities

Celebrating Our Year

We often think that the last two months of school will be all about reflection and reviewing, yet with so many other demands outside of the classroom – our last weeks can feel rushed and frantic. Teachers are often asked to think about planning for the following year, before they can fully complete the one they are in.

To stay present and celebrate with your current classroom community, here are a few suggestions:

1. Consolidate learning – Spend two or three weeks in June reflecting on the students’ learning and giving them time and opportunity to make connections between topics or skills. As a class, you can can discuss the highlights of the year and chart them, or have students work in small group on their shared topics of interest. This may evolve to look like a yearbook that they make with words and images or a story they create in comic form on the computer.

2. Celebrate learning – Provide students with an opportunity to invite other classes, learning buddies, or parents/friends to the classroom before their projects are sent home. Students can make invitations, create portfolios of work, or set up the room for an open house. The celebration may look like a gallery walk, a dramatice presentation, a sharing of portfolios, or a relaxed poetry cafe.

3. Outdoor Classes – In the last week of school when you are sending home work and generally cleaning up your classroom, take students outside for activities that you would normally do inside. This could  look like a read-a-loud, visual art activities (such as sketching), visits to local parks or public libraries.

We are completing our assessments and writing reports now, but with a little planning for the next few weeks with reflective exercises and opportunities to make connections, the students will be more engaged and value their last weeks at school as meaningful and rewarding.

Photo of Carmen Oliveira
Carmen.Oliveira Assessment, Communication with Parents and Guardians, Interviews, Report Cards

Constructive and Productive Parent-Teacher Conferences

Just having read Alison’s post “Reflecting On Reporting” I have to admit that all too often we tend to become focused on assessing our students with tools and strategies that can feel overwhelming in our need to “get it right” with respect to our evaluation of the students’ progress.  The fact that “a picture says a thousand words” is good reason to use pictures and video as a very valid and authentic form of assessment.  What a meaningful way to share student learning with parents…

Speaking of parents, I’m beginning to prepare for the Parent-Teacher conferences next week.  I have found that the preparation beforehand goes a long way to create an opportunity for  a constructive and productive meeting during which time we can cover the student’s strengths, needs, next steps, and celebrate accomplishments.  I do this by:

1. Sending home a pre-conference letter getting the parent(s)/guardians to share their thoughts, questions, concerns, etc. about the report card and listing possible topics/questions they hope to cover during our conference.  This gives me time to gather the appropriate samples, resources, and recommendations specifically tailored to the needs of the family.

2. Using data from their report card, their Daily Journal, and conversations with me, students choose 3 goals for the following term and specify the steps they will take to achieve them along with how they will celebrate their success.  Students share their goal setting plans with parents during the conference.

3. During the conference, I keep notes based on our conversation (on my computer) and by the end of the night or the following day, I send the notes in an email to the parents (in our class we communicate through email which I’ve found very helpful and parents appreciate the opportunity to get in touch with me without always having to come in or call).

It may seem like a lot of work but I’ve found that our conferences are constructive, productive, and best of all, we cover a lot of ground in a short amount of time.  It makes it more effective to work toward our goals when we (students, parents, and teachers) are on the same page.

Below I’ve attached the goal setting template my students use in preparation for conferences.

goal setting