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Beverly Papove Assessment, Communication with Parents and Guardians, General, Report Cards

No Report Card Surprises

No Report Card Surprises

Way back in October before the first reports were issued, I was busy inviting half of the parents into my class for heads-up interviews regarding their child’s progress. So many of my students were reading and writing below grade level, had serious behaviour issues, or were just plain struggling to meet the basic demands of the grade 3 French Immersion curriculum. Many students had the “progressing with difficulty” box checked off. In fairness and for reasons of professional integrity, parents need to know before the reports go home. Experience has told me that, although the conversation may be difficult, especially if it’s being heard for the first time, inviting parents in with the idea of forming a support team for their child is a smart way to start off the school year. Start the collaboration early and it can be so much easier if, later on down the road, there is some information you need to share that will be difficult for them to hear.

So, the highest needs were addressed, all parents were contacted and the pre-Parent Teacher Interviews went really well. By seeing many parents in the weeks before the official Parent-Teacher Interview period, I was able to have enough time to discuss in more detail how things were going in school and to have a more relaxed conversation than the 15 minutes provided on interview night allows. Some parents confirmed by examples from home what I was drawing to their attention, while others were positive about setting up supports for their child. However, when the proverbial dust had settled in the weeks following the Progress Reports, and I thought that I had touched base with the administration, learning support colleagues and parents regarding the progress of all the students with the highest needs, I suddenly realized that there was one student who had received `progressing well` on the report, but who was not progressing as well as I had originally believed.  In hindsight, I realize that I had been focussing on behaviour goals with this student more than academics, and this is what had overshadowed the challenges the student was experiencing in the first few reading and writing assignments completed in class.  What to do?

Firstly, I let the administration, learning support teachers and the parents know. Since lines of communication were already well established with the parents, I was able to be honest with them and explain that while progress was being made in the area of behaviour in class, their child was exhibiting difficulties with more demanding assignments. Showing samples of work done in class following the progress report period highlighted the need for help to meet the demands of the grade 3 curriculum.

Secondly, I was able to attend a Student of Concern meeting with the administration and the learning support teachers where we explored how we could determine areas of need for this student, the kinds of supports we could provide at school and what the parents could seek, if they chose to.

Thirdly, I scrutinized assessments, samples of work, and my note book, to make sure I had an accurate profile of the student, and to make sure that the parents had all the necessary information to pave the way for the first Report Card in February. Although the Fall Progress Report may have indicated a student who in general at the time did not appear to be progressing with difficulty, the first term Report Card will indicate what the child`s challenges are in detail, and thankfully, the parents are already aware.

The value of communicating regularly with parents cannot be underestimated. In this case, it was beneficial to avoid any confusion or defensive reaction and to convey the fact that I have the child`s best interest at heart. The positive effects of Parent-Teacher collaboration for the child are also significant and hold each of us accountable.

Photo of Mike Beetham
Mike Beetham Celebrating Success, Communication with Parents and Guardians, General

Communicating With Parents

Part of our professional responsibility is to communicate with parents about the progress their child is or is not making in your classroom. How much communication? How often to communicate? What way is best? There is no one answer to that. The answer is determined by what is both comfortable and effective for you as a professional.

I use a variety of ways to ensure that my parents know about what is happening in my classroom as well as how their child is doing. The following is a list of the types of communication and what I hope to accomplish with each.

Weekly News – this is a one-page summary that I compose at the end of each week of school. In it I summarize what has been our curriculum focus, as many good news items as possible, important upcoming dates and I typically try to add ways that parents can support their child at home. In addition, our weekly awards’ recipients are listed by name. It goes home on Monday and is due back signed by the following Monday. At the end of the year it is a yearbook for each child. As well I use it as a personal reflection of what I had accomplished that week and what direction I need to go the following week.

Sunshine Calls – these are random calls home where my sole focus is to share good news and celebrate each child. I try to time them with specific deeds of the students as the timing also provides a powerful mode of feedback. If I have to make a call home where the news is not good, I try to ensure that I increase the number of positive calls home after that.

Student Work – I constantly try to share as much of our finished work as possible with parents (not just the evaluation aspect). I will have students share their poetry, a story, read to their family and have the family sign it to show they have had it shared. At times, we invite families in to look at our art displays, attend a poetry recital or drama performance.

Monthly Calls – these are extra calls that go to families of my students who have academic or behavour struggles. It is important to keep families updated and to offer ways for them to support their child. It is too late if I wait until reporting time. There have been times when the frequency of these calls increase to bi-weekly or weekly updates.

Meetings – I work hard to have a face-to-face with each family regardless of whether their child has struggles or is working from an enriched curriculum. There are situations where these meetings are scheduled on a regular basis.

Surveys – Occasionally when I am looking at a special event (often a field trip) I will send a survey home outlining what my intended outcomes are, the proposed cost, details and get them to share their thoughts with me. This is sometimes easier for parents to do in written form.

I have made a personal choice to not use email or any kind of social media as a vehicle of communication to my families. There are pros and cons to this decision and should be left up to each teacher. I just caution you to make sure you are aware of the risks that can be associated with that practice so that you can ensure your protection. If you need more information about communication via social media, I would recommend you contact the ETFO Provincial Office.

The final item I would like to mention is that even though as teachers we have a professional responsibility to communicate to parents, we do not have to endure a parent’s tirade, be yelled at or verbally abused. You have the right to stop any meeting or conversation that is deemed inappropriate. Should you need support with a parent, contact your principal or your local ETFO leadership. The one thing my experience has taught me is that a parent’s approach or view about their child’s schooling is often influenced by the experience they had as a student (good and/or not so good).

 

Kelly.McLaughlin Literacy, The Daily 5

The Daily Five

I recently was asked by the principal at Ancaster Meadow to start integrating “The Daily Five” program into my classroom as was every teacher in my school. I just am starting to implement this program and I will be fully into the swing of things by Monday!

I would love to share my program with everyone! Here is how it works.

Activity 1: Read to self
During this activity, students will be sitting in a group of desks where everyone there is reading quietly. If students choose this activity, they will be reading until they have reached their maximum for the day (a maximum of 15 minutes) and then they will be able to choose a few questions in their reading journals to answer. For this reason, students are asked to always have a book with them in class starting Monday, January 12. I will collect these journals weekly. 

Activity 2: Word Work
During this activity, students will be sitting in a group of desks where everyone there is reading quietly. If students choose this activity, they will be reading and when they find a word they are unsure about, they will use either a device or a dictionary to find the meaning of the word. They will then record this meaning in the “word work” section of my blog. I will look at the entries on that section of my blog weekly. 

Activity 3: Work on Writing
During this activity, students will be sitting in a group of desks where everyone there is working in their writing journals. They will pick a few topics that interest them and they will narrow it down to one. They will then work on writing about that chosen topic. Sometimes, the topic will be provided for them. They will do this activity and I will collect their journals weekly. 


Activity 4: Research with a partner
During this activity, students will choose a partner in the group they are sitting with to pick a topic or question to research. They will then spend their time during that activity centre researching that topic. They will record their findings in the section on my blog that is called “Research with a partner”. I will look at the entries on that section of my blog weekly.

Activity 5: Inquiry questions
During this activity, students will choose a question from our book or create their own question and spend the time during this activity researching the other. They can create a video to show their answer or simply record their findings on the section of my blog called “Inquiry Questions”. If they choose to make a video to record their findings, they can record that on the class iPad and I will look at that at the end of the week as well. Either way, students are asked to post their questions that they chose on the inquiry question section of my blog. 

 

I will use a tracking sheet to record so students can record who has done what weekly. Hope this is useful to anyone who is trying to incorporate the Daily Five into their language program!

Alison.Board Celebrating Success, General, Learning About Your Students

Setting Goals

 

 

Last year at this time, I introduced my class to goal setting. Although this is often done in September, I feel it is more effective in January when students have had the opportunity to received feedback in all subject areas. During our Writing Workshop, we discussed and wrote goals that were particular to student success at school. Many of the goals were vague or too broad, so we used the SMART goal process (Specific, Measurable, Attainable, Realistic, and Timely). This framework really helped students create better goals that suited their individual needs. Once the goals were created, students wrote them on foam discs and we hung them around the classroom to refer to and measure against.

This January, I plan to do the same goal setting work with my 6/7 class. I have found an article on edutopia that articulates the process effectively:

http://www.edutopia.org/blog/smart-goal-setting-with-students-maurice-elias

 

It shows how students are more engaged with their learning and goals when they know what they have to do and in what timeframe to achieve them. The article also provides information on goal setting for character traits, using peer review.

In The Heart and Art of Teaching and Learning, an activity is provided to align students goals, strengths, and beliefs as they relate to their life in school. The activity is suggested as a first day of school activity, but it would also work well in January, when students are comfortable to share more in their established classroom community. You can find this activity on page 36.

Goal setting is a task that correlates with the idea of growth mindset. Students should be encouraged to set goals for themselves at any time in the year. By helping them create goals that are attainable, you will also help them feel success.

Alison.Board Assessment, Classroom Management, Differentiated Instruction, Integration, Planning, Report Cards, Use of Technology

Starting Over

 

 

January can feel like September. It is an opportunity to initiate new routines and expectations or inject something new into your current program. For many teachers, the last weeks of school in December before the break is challenging. Students are excited about the anticipated break; programs are interrupted with practices for concerts and special assemblies; and teachers are hanging on as they maintain or try to maintain a normal environment.

With the much needed break, students and teachers return to school refreshed. Many will not admit it, but look forward to the return of a regular routine. Take this opportunity to get your students quickly involved in new learning that may have been hard to tackle in December. There are at least three weeks of school before the cut-off for term one reporting. Assigning projects the first week back will focus the students directly, and provide you with assessments needed at the end of January.

Over the holidays, I have prepared an outline for the Biodiversity Infographic that I will be assigning my Grade 6 students the first week back. It will provide assessment both in Science and Media Literacy. I have also been considering an autobiography or biography project for my class. I am still working on the outline but I am thinking about a booklet that will include entries in writing and art. To differentiate to all levels for both projects, I will provide graphic organizers, allow choice of topics, and encourage students to create their works in print or with technology.

Take something that has inspired you over the holidays, (travel, nature, art, movies) and find a way to bring that interest to the classroom. It is surprising the connections you will make to the curriculum and the enthusiasm that you will share with your students.

Photo of Mike Beetham
Mike Beetham Before School Starts, Challenging Topics, Classroom Management, Diverse Learning Needs

The Second September of Your Year

Have you ever wished for an opportunity to do something over? You know you would make different choices if only you had the chance! Well, as teachers we get that wonderful opportunity at this time of the year (new year).  As all teachers do, self reflection is just part of our DNA and as such gives us wonderful opportunities to create change in our classroom. Every year when my students return after their two-week holiday I start off the year just as if it was our first week in September. The distinct difference being that the activities I choose, the type of engagement I devise is solely based on what has or has not occurred in my room over the first four months of being together.

This year I have found that there are cliques within my room and as such they do not work well unless certain groupings or pairing are created. I will start off the year with a major focus on team building with a specific design that will see a constant mixing of students so that they get to have fun and get to know students they have not made the effort to do so.

A second change that will start off our year is to work from drama to written tasks as often as I can. For example, I am going to be reading a novel that will focus on social justice so I will make use of classroom debates, readers’ theatre and character improvisation prior to my students completing their reading response journals. This change has come about due to the level of engagement that my students demonstrate when drama is a part of our literacy program.

It is important for teachers to take advantage of this unique opportunity that our yearly schedule provides to us. Reflect, re-organize and reap the benefits of your second start to the school year.

Shawna Rothgeb-Bird Assessment, Communication Tools, Communication with Parents and Guardians, General

Engaging Parents in Assessment and Evaluation

One of the most common questions a teacher gets asked by parents is, “How is ______ doing?” The question pops up no matter where or when you run into the parent of a student. I’ve had parents ambush me with this question at these (and other) times:

– During school hours when dropping off their child’s lunch, with the entire class sitting there patiently waiting.

– On the yard at recess when I was on yard duty.

– On field trips, usually on the school bus, always surrounded by students.

– At school events, like the book fair, art show, or holiday concert.

– The second day of school.

– The last day of school, after report cards have already been sent home.

It’s a perfectly legitimate question, one that parents and guardians are always entitled to ask, but I am often asked this question at a time when I’m not really able to answer it properly. Either my students are eavesdropping, I haven’t had time to formulate what I want to say, or I have other duties to attend to and can’t give the conversation the attention it deserves.

It didn’t take me long to realize that I needed to find a way to be more open with parents on an ongoing basis so that they didn’t feel as though they needed to ask this question every time they saw me. A few years later, I think I have a few good strategies/suggestions for how to keep parents in the loop and prevent any surprises when report cards come around.

1. “Ask Me About” – In students’ agendas, they write an “Ask me about… _________” sentence a few times a week. This is supplied by me and is usually about a specific topic we are studying in class or an upcoming school event. It gives parents something to prompt their child with and keeps kids accountable for knowing what is going on at school.

2. Send Assessment Plans Home Before Starting – Any time I assign a new task with a rubric, set of success criteria, or other assessment scheme, I send the assessment home BEFORE students start the task. Parents are expected to sign it to indicate that they’ve seen it and are aware of the deadline, expectations, and criteria for the assignment. This keeps students accountable for getting their work done on time.

3. Send Completed Assessments Home, Too! – Once a project has been completed and assessed, I send it home again, with strict instructions to bring it back to school signed by a parent/guardian. Parents get to see their child’s work along with the mark they were given. They’ve already seen the criteria, so the mark shouldn’t be a mystery to them when they see it.

4. Collect Completed Assessments in a Portfolio – I keep all of my students’ assessments at school. I don’t keep every piece of work, but I do keep the rubric, checklist, etc. that was used/sent home/signed in a duo-tang for each student. This allows me to pull it out and show parents/students the progression of the student’s work over the year and also gives me back-up in case any of my grades are called into question. (I’ve never had a grade called into question, but there’s a first time for everything.) I also put any tests/quizzes in those duo-tangs along with the GB+ reading assessments that I complete.

Those are four really simple little things, but they’ve made a world of difference in my teaching in terms of keeping parents apprised of what is happening with their child’s education. It has stopped nearly all questions about students’ academic progress outside of parent/teacher interview times.

Anything to save me from those awkward, flustered conversations where I try to answer the “How is ____ doing?” question in a vague but diplomatic way so that my room full of students doesn’t overhear anything they shouldn’t!

Photo of Lisa Taylor
Lisa.Taylor Assessment, General, Student Ownership

Student Self Assessment

Our students need to be reflecting on their own learning and skills to ensure they are understanding. Having a child that is struggling with a concept and knows it is much better than having a child who is out to lunch and believes they are on the right track. We need to teach our children to reflect on their learning regularly and ask questions about their learning. Do I understand this? Could I do this on my own? How is this different? How is it the same?

Self Assessment isn’t the only assessment, we aren’t setting ourselves up to not need to assess our students by any means. But we do need to teach our students how to accurately self assess. There should be no surprises for them. If they don’t understand something, they should know that. It is essential that they are able to self assess so they can seek assistance when needed.

Some tools that I have used in my class that I have found to be extremely successful:

Post-it chart – Give each student a post-it and have them answer a question on a topic and put a smile, straight face or sad face on the back and put their answer on their number square of the chart when they leave (for lunch, gym, etc.). Kind of an exit slip, but with some self reflection. The happy, straight, sad face corresponds to how they feel about their answer – did they get it, kind of, not at all.

Stop Lights – I love this one! Give them a question or activity and have them work through it, and when they hand it in, they put it in the green, yellow, or red bin. They hand their work into the red bin if they feel like they aren’t really getting it, yellow if they are kind of getting it, and green if they think they have it. You can also do stop lights as a post-it activity. I used to keep a laminated stop light on my wall for post-its to be handed in. They just numbered their submission on the back so no one knew where they were putting it.

Self Assessment Form – In Math, I have a standard assessment form for problem solving that I staple to each problem. It has the rubric I use and space for comments, etc. This year I modified it to include a self assessment portion and now the student staples it to their work and fills in the self assessment portion before they submit their problem to me. This way, I have their problem, and their self assessment together and I can refer to them both in my assessment which is all on the same little sheet.

Make sure you do something with student self assessments. It is just as important that you check to see that they are accurate and talk to them about it. It is tricky to tell a child that they aren’t getting it when they think they are, and that is one of the very difficult parts of this job, but it is necessary. Students need to know what they can do and where their needs are so they can seek help and work to become more successful.

Work self assessment into everyday if you can. Even if it is small, like in a game, it is necessary.

Photo of Lisa Taylor
Lisa.Taylor Communication with Parents and Guardians, General

Record Keeping

I am the worst for keeping records!! I always have been. There are so many templates online for keeping documentation of student work, parent contact, meetings, etc. – there are so many things to keep records of!! When you first start out, it will take some time to figure things out, but eventually, you will find things that you like, and you will personalize them as you go, and your “system” will evolve over the years until you have your own method.

Some things to consider when developing your own system:

1. Try to be consistent. At the very least, if you are consistent, you will be able to compare notes, you will be able to file things in a regular manner, and you will be able to rely on your notes from  months ago as being accurate if you are using a consistent format.

2. Put things where they belong immediately. There is nothing worse than finding student assessment notes on a post-it stuck to something months after you are done a unit and realizing that you had to re-assess that student because you thought you didn’t know what was on that post-it! File things immediately. If you are using post-its to keep track of student work, keep a file folder for each student on your desk and quickly put their post-its in the file at the end of each day to make sure you have them all. Then pick one planning time period a week to be your post-it planning and make sure you go through them and log them somehow.

3. Back up. If you are going digital, which many people are, back it up! Use a cloud storage system and just don’t use full names. I number my class so I just need to have numbered files. Evernote is great for storing student work and is user-friendly as a computer app and on an iPad or other device. You can snap pictures and videos of student work and tag other students if it was group work so it can be shared in multiple folders. This also saves your work in the cloud so it is accessible from anywhere! No lugging bins of student work home to work on report cards!!

4. Date everything!!! Make sure you put a date on things. I finally picked up a date stamp and it was the best $7 I ever charged to my school account! You don’t want to pull out a note that says you spoke with Julie’s mom about her math and refer to it if it was 5 months ago. Make sure know when things took place.

5. Make it as easy as possible on yourself. If you are going to go paper-pencil, make up some forms that have some of your key information already there, so you can easily fill things in when you need to. Colour-coding those pages might help too (i.e., blue for student records, pink for parent contact, etc.).

Whatever you decide to do, make sure you are as organized as possible. My records are getting better, but I still don’t have one perfect system. Your system will evolve. You will probably never find a blog post with someone’s record keeping system laid out and adopt it 100% without any modifications. It is a great idea to read up on other systems though to get ideas, even print off some forms, etc. to have on hand in case you need them. Record keeping is an overwhelming, but essential part of teaching, so it is so important that you take your time and do it properly. It could save you in the event of an allegation, or other situation.

Photo of Samantha Perrin
Beverly Papove Differentiated Instruction, Diverse Learning Needs, General

Looking Forward to January

While I am enjoying a holiday from the classroom, from time to time, occasional reminders creep into my thoughts that we will shortly be back at work with only a few weeks before the end of the first term. To quiet these reminders, I think about a few of the activities which I am looking forward to and which I will be able to comment on in my reports.

One activity all my grade 3 students are excited about is producing a puppet show of Robert Munch’s “The Snowsuit”. Before the holidays, students brought in old socks so that they can create sock puppets to be used in the play. The first week back at school in January, my students will be busy at work creating their puppets and props while learning their lines for the puppet show. The holidays can be a stressful time and after 2 weeks of a disruption in routine, many students (and teachers) have a hard time switching back to school mode. With some management and support, a collaborative activity which is student centred, like a puppet show or a play, gives students independence and structure and can be a nice way to begin the New Year. It is also a good alternative to seatwork right after the holidays.

Something else I put in my plans for the first weeks back at school is to be outside everyday with my class. With a little preplanning, I make sure I take my students outside for math – building and measuring snowmen and monitoring temperature changes; social studies – snowshoeing around the school yard imagining we are visiting Wendat, Anishinaabe and settler communities; science – observing plants in winter; language arts – using the 5 senses to describe a winter day; and phys. ed. – playing in the snow after a fresh snowfall. A letter home to inform parents that we will be going outside on a regular basis helps to have students come to school prepared with proper gear or a change of clothing in case they get wet. To guarantee accessibility, however, the school always has a collection of extra gear students can use if they are missing something warm and dry to wear.

It’s not always easy to look forward to heading back to school after the holidays. Drama and outdoor activities are perfect for January because they help with getting back into the groove and break up the daily routine with a little something different.