Communication with Parents and Guardians

January 5, 2016 Kelly.McLaughlin Assessment, Communication Tools, Communication with Parents and Guardians, Start of the year

Assessing Student Work

Adding onto my last post about the excellent book I read, “Creative Schools”, I would like to expand on an idea from Sir Ken Robinson. He spoke of a program called “Fresh Grade” where you would take pictures of student’s work and you would store that online. These are online student portfolios where you directly take photos of their work and comment on these photos. You can set up parents to be the eyes of the account so that each day or week, depending on the time you would like to take to update this, your parents will see the work of their children. Sir Ken talks about not including marks on these tasks as we have become too mark orientated as a whole generation. I have included comments on students work and I have made sure to include next steps for the parents to see. I hope to continue using this program “Fresh Grade”.

My next step is to contact parents asking permission to email them the portfolio that goes with their child’s work. The letter I will create to go with the portfolio is yet to be created and I would love advice of how to create that letter! I hope to attach the parent’s email to their child’s account so the communication of student work is always ongoing!

I cannot wait to see the reaction from parents and I hope that this app interests them.

January 1, 2016 Shawna Rothgeb-Bird Classroom Management, Communication with Parents and Guardians, Learning About Your Students, Start of the year

Advice for Starting Partway Through the Year

This particular post comes to you as I try to wrap my head around going back to work on Monday after fifteen months off. I left mid-October of 2014 after being placed on medical leave for the last few months of my pregnancy, handing off a lovely group of students to a great teacher for the rest of the year. That was difficult, but I knew they were in good hands. This time, I’m taking over a class someone else has been teaching for the first half of the year – something I find much more difficult.

This isn’t the first time I’ve taken over for another teacher. Having done this a few times now at different grade levels, I’ve learned a few things to help make the process a little smoother.

Introduce yourself! This might seem like a no-brainer to some of you out there, but communication with families is really important. No matter what time of year you’re starting, you should either send a letter home or invite families into the school to meet you. I actually like to do both. Your letter doesn’t have to be huge and really shouldn’t be your life story, but a little bit of background is nice to include – where you’re from, how long you’ve been teaching, that sort of thing.

Get to know your students. I start the first day by playing a few get-to-know-you games, then transition into a variety of activities meant to provide insight into where my students are with language. I’m a French Immersion teacher, and at my level I don’t teach math, but if I did I would include some activities to learn their problem solving/reasoning skills in that subject as well.

Find out your students’ goals for learning. This is the perfect time of year to talk about goal setting and have your students do a learning skills self-assessment (in fact, I do that every year already). Goal setting can tell you a lot about a student and where their strengths are. I find students are typically very honest when discussing their learning skills, too. Those two activities can give you a lot of insight into your students’ strengths and areas for improvement.

Don’t try to change the routine all at once. You don’t have to be stuck with the routine the previous teacher put into place before you arrived, but you really shouldn’t overhaul everything at once. Transitioning from one teacher to another is already stressful for students, so try to keep most of the routine familiar to them while you gradually implement your own ideas. It’s hard to rein in your excitement, I know, and sometimes you just have so many ideas you want to try them all right away before you forget them. Resist that urge – you don’t want to overwhelm your students.

Resist gossiping about the previous teacher, either with colleagues or students and their families. I’ve been there, I know all about it: people will try to engage you in discussing the previous teacher’s style, personality, and methods. Just don’t do it. I probably don’t have to tell anyone this.

Don’t take on too much outside the classroom. I love running extracurricular activities, but when I’m starting an assignment partway through the year, I try to limit how much I’m doing other than teaching my class. I need the extra time to plan and, I’ll be honest, unwind. You have lots and lots and lots of years ahead of you to do the drama club or sports team you love doing. Sometimes, it’s incredibly liberating to just have to worry about teaching your class every day.

Remember that students need time to adjust. Don’t take anything they say or do the first few weeks personally – I’ve had students decide on the first day that they hate me, only to have them declare me their favourite teacher by the end of the year. I’ve had students do a complete 180 in behaviour when I started. Students will react differently from one teacher to the next, and they need time to adapt to having a new teacher.

Finally, don’t be discouraged. I find starting partway through the year much harder than starting at the beginning. I feel lost for a few weeks every time, and I think that’s a normal part of the process. Just like at the beginning of the year, it will take time for you to find your footing and get into a groove with your new class. All you can do is show up and do your best every day.

December 9, 2015 Tisha Nelson Combined Grade Classes, Communication Tools, General, Integration, Math

Number Lines: A Game Changer in Math Class

This year, as in times past, planning my math program was filled with the usual excitement of clustering expectations and imagining ways in which I could creatively address the curriculum. Teaching a grade 3/4 combined grade for the first time, I was eager to be on top of my planning and ensure that I was creating parallel learning experiences by simultaneously addressing the curriculum expectations for both grades.

When planning the learning experiences, I colour code the strands, cut out each expectation and cluster them according to big ideas. This results in cross-strand learning experiences.

For my first series of learning experiences, I really wanted to invite my scholars to engage with number lines as a model that would help to make their thinking visible, but also as a tool for exploring many math concepts such as quantity and measurement. A number line is a line segment that can either be vertical or horizontal that represent a series of numbers that are marked at intervals. Re(introducing) number lines to my scholars early on in the year was important for me because I view number lines as an invaluable math model. Every day numbers lines are used to measure time – a clock; distance – a ruler; capacity – a measuring cup; temperature – a thermometer and mass – a scale. Number lines also allow students to model the strategies they use when adding and subtracting, as well as composing and decomposing numbers. Starting with the exploration of number lines proved to be an important first learning for my grade 3/4 math class.

Students were able to identify a variety of tools that have number lines embedded in their function.

Beginning the year this way was exciting but it was even more invigorating when I realized how many authentic, cross-strand connections that actually took place by centring the learning around investigating the use of a simple tool. The following are a few reflections from the journey:

1. Once the orientation of a number line was solidified, scholars were able to make connections between the number line drawn on the board with the number lines embedded in everyday objects.
The most prominent feature in my class at the start of the school year were the quantity number lines hanging from my classroom ceiling. These were made by cutting pool noodles into two-inch disk and placing them on rope. One was counting by twos (two-coloured pool noodles) and grouped by twenties to hang on the ceiling. The other was counting by fives with alternating colours and grouped by 25s. Students were invited to inquire about the quantity of pool noodles, the groupings, the skip counting, etc. and this became the introduction to number lines for the year. Using the quantity number line along with an actual number line that marked the perimeter of the front of my class, we explored the nuances of number lines by describing their directionality of increasing and decreasing quantity. We also explore the ways in which intervals could be marked on an open number line so that users didn’t necessarily have to always count by ones, but skip counting was made possible by using appropriate quantity intervals. We then named all the number lines that were present in the classroom. They noticed the clock on the wall to be a circular number line and the “How Much are Your Growing” height chart as a vertical number line. Excitement bubbled as scholars scrutinized the number lines we named by the elements of number lines that we had previously defined. They were set and ready to continue their investigation of how number lines could truly enhance their learning experiences as young mathematicians.

Quantity number lines hanging from the ceiling of my classroom.

2. Counting on a number line allowed number patterns and relationships to jump out at scholars.
Once scholars were comfortable describing the orientation and use of number lines, we began exploring quantity by representing skip counting on an open number line. We counted forward by tens by modeling jumps of +10 on an open number line and then later by nines. Scholars were able to name the relationships between counting by tens and nines by creating expressions that named the pattern (i.e. 10-1). We then explored counting forward by 100s, 50s, 20, and 11 to explore the other number patterns and relationships. Once scholars we comfortable counting forwards, we then counted backwards. They noticed relationships around place value, odd, and even numbers, what happens when counting by numbers with specific digits, and the nuances of increasing and decreasing values. The grade 4 scholars were then invited to apply their understanding of skip counting by whole numbers and moved deeper into counting by fractional amounts and decimal numbers up to tenths. Students were taught to use the number line to keep track of their thinking by using it as a thinking tool and not a picture. Hence, numbers and jumps were added in sequence as the counting progressed and not merely by drawing the elements of the number line and labelling them afterwards.

Counting forward by 9 using a quantity number line. Student notice and described patterns.

3. Using number lines as a tool for measurement invited scholars to apply their understanding of number concepts.
Measuring mass using a triple balance scale, capacity with graduated cylinders and time with a clock were all the more meaningful when scholars were able to apply their understandings of using number lines as a tool for mathematical thinking. This is how our Number Sense learning experiences married Measurement. When scholars measured mass using the triple balance scales, they applied their understanding of decomposing numbers into place value (including tenths for grade 4s) in order to calculate the mass of the item they were measuring. Similarly, when measuring capacity using a graduated cylinder, scholars needed to apply their understanding of skip counting in order to accurately represent the capacity using a variety of differently shaped and sized graduated cylinders that each increased by differently valued intervals. Given their prior knowledge of skip counting, and composing and decomposing numbers using number line, measurement became a context to continue to expand their understanding of quantity.

4. Counting on a number line open up the way to modelling mental math strategies for addition and subtraction.
Once scholars were comfortable skip counting, composing numbers and measuring different units of measure using number lines, adding and subtracting was a natural next step and application of their previous understanding. Using addition and subtraction strings (intentionally crafted equations to be solved using mental math strategies), I modelled scholars’ mental math strategies visibly on a number line. Scholars articulated strategies such as adding on, counting, back, compensation and even decomposing numbers in order to add and subtract. The application went through the roof when grade 4 scholars were able to demonstrate their understanding of elapsed time using these same strategies. This was especially helpful because scholars could be fluid with the units of time they were adding or subtracting (i.e. hours and minutes) and could avoid the complexities of the base-60 system of time (i.e. 60 seconds in 1 minute, 60 minutes in 1 hour) when it came to calculating time that involved “regrouping” which uses a base-10 number system.

Students articulated mental strategies while I modelled them on an open number line.

Student calculating elapsed time using strategies for addition and subtraction.

During these first months of school,not only was I able to introduce scholars to an invaluable learning tool, the number line, but I was also able to seamlessly integrate two strands of math and a multiplicity of essential number concepts. The number line has truly been a game changer in my class. I am already seeing the connections for moving forward with experiences that explore data management (scales on a graph) and geometry (side length attributes of polygons). …the journey continues…

December 7, 2015 Mike Beetham Assessment, Before School Starts, Combined Grade Classes, Differentiated Instruction, Diverse Learning Needs, Integration, Learning About Your Students

Tortoise Brained Learning and Students

In my last post I focussed on the philosophical belief that quality vs quantity of professional learning is a more effective way of enhancing pedagogical practice. What does that mean for my classroom instruction? As I grow to understand the presence of different learning styles in my class, the presence of multiple intelligences and the wide variety of learning rates it forces me to re-examine both the long term and short term planning that I set up.

In the earlier part of my career my long-range plans were reflective of an efficient way to ensure that all of the curricula was covered. This I now refer to as curriculum planning and not student centred planning. As my understanding of differentiated learning and assessment grew, so did the need to adjust the way my planning unfolded. What I had experienced was a short-term understanding of content and when that topic was revisited months later there seemed to be a regression in the level of understanding of my students. That forced me to ask myself as to how well they had really learned the content in the first place.

Through years of experimenting with both my long range planning and unit design there arose two aha moments for me. The first was the need to revisit big ideas (overall expectations) through a spiralling curriculum. This means that I would chunk the content into more manageable pieces and revisit the content several times over the course of the year (quality vs quantity).

The second profound understanding was in time management and how do I accomplish the ability to revisit overall expectations with so many demands on the school day. Thus came the desire to increase my skill set in integrating learning across a variety of curricula. The following is a direct reference from the 2006 Ontario Language Curriculum:

In cross-curricular learning, students are provided with opportunities to learn and use related content and/or skills in two or more subjects. For example, teachers can use social studies reading material in their language lessons, and incorporate instruction in how to read non-fiction materials into their social studies lessons. In mathematics, students learn to identify the relevant information in a word problem in order to clarify what is being asked. In science and technology, they build subject-specific vocabulary, interpret diagrams and charts, and read instructions relating to investigations and procedures. All subjects require that students communicate what they have learned, orally and in writing. Their studies in the different subject areas help students develop their language skills, providing them with authentic purposes for reading, writing, listening, speaking, viewing, and representing.

Needless to say, this is a spiralling learning experience for me as I continue to help my students consolidate the learning that they are a part of each and every day.

November 30, 2015 Shawna Rothgeb-Bird Homework

You Don’t Give Homework?!

I think I might be the queen of unpopular opinions when it comes to my teaching philosophy. If you were feeling scandalized by my refusal to acknowledge holidays in my classroom, this post might not be for you. If you think spelling tests and math practice sheets are awesome, this post is definitely not for you. That’s okay! You don’t have to agree with me. This post is all about what works for me and why I do it. It is in no way meant to imply that you should be doing the same.

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I don’t give homework to my students.

Every year, I make sure to tell my students’ families about my homework philosophy (in that there isn’t any) right at the beginning of the year so that they are prepared. My students, of course, are quite excited to learn that I don’t “do” homework. Their families’ reactions, on the other hand, range from “oh thank you, we were so glad to hear you don’t have homework in your class!” to “I don’t think you’re preparing them for the real world by not providing them with homework.”

People feel strongly about homework. Who knew?

Before I get into my reasons for not giving homework out, let me talk about what I consider to be homework in the first place. When I talk about “homework,” I’m talking about Math practice sheets, language work, spelling tests, finishing projects at home, etc. I do NOT consider reading to be homework and absolutely think that all students should be reading at home.

So, why don’t I give my students homework? Here are my top five reasons. I could go on for hours about homework and how I don’t give any, but I’ll save you all from that and limit myself to just these five.

1) You can’t assess anything done outside of school. Without the student completing the work at school, you can’t be certain that the work wasn’t in part done by someone else, meaning it isn’t an accurate reflection of what the child can do independently. Many boards have policies against using homework for assessment.

2) It’s a lot of busywork for the teacher. Preparing homework for students, checking for completion, and marking (if you mark it) all take a lot of time. It’s a lot of work for very little gain, in my opinion.

3) Families are busy. Some of my students have a different extra-curricular activity every night of the week. Many of them are gone on the weekends to sports tournaments, family get-togethers, religious services, etc. Some of my students just have very busy homes where finding time to sit down and work on homework is difficult. I don’t feel right asking all families to somehow make the time to sit down and work on homework when I can’t really do very much with that information anyway.

4) You aren’t there to help the child with the work. In the classroom, you can check in with a student regularly to make sure he or she is headed in the right direction. You can do a lot of course correcting as students work, meaning they don’t have the chance to do too much work the wrong way before you redirect them. At home, you don’t have that benefit; a student could think they understand the directions and spend hours working on something only to find out they did something wrong right from the beginning.

5) Not all families are able to help the child with the work. Language barriers, for one, are huge problems when it comes to some students getting help at home, and it’s unfair to assign work to all students when they don’t all have access to help. There are a lot of reasons why children don’t all have equal access to help at home – language is just one of the most prevalent.

In my opinion (which I keep writing because then I feel like I’m making myself painfully clear that it’s really, honestly, completely okay if you don’t feel the same way), there isn’t anything you can teach a student through homework that you can’t teach at school just as effectively. Many of my colleagues assign homework as a way to help their students develop good work habits or responsibility; that’s great, I’m not denying those are useful things to learn, I just think I can teach them other ways.

I could write about this topic all day, but I’m sitting in a villa in Costa Rica enjoying a much-needed vacation with my whole family (which is a little crazy) before going back to work in January. A glass of wine is calling to me.

Try not to hate me too much when you read that, okay?

I’m curious, though… how do you feel about homework? Do you assign daily practice for your students? How do you mitigate the problems I mentioned above?

November 30, 2015 Shawna Rothgeb-Bird Homework

Coping With Students on Vacation

At least once a year, I am asked by families to provide work for a student who will be missing several days while on vacation. When I first started teaching, I found myself spending hours preparing heaps of work to cover every single subject the child would miss, preparing packets of math work, French language work, social studies and science readings…

…none of which I could assess, as it wasn’t done at school, and most of which went untouched or unfinished.

It didn’t take me long to realize that doing that was a monumental waste of time. A few years ago, I changed the way I looked at providing work for absent students – primarily thanks to discussions with colleagues about what they do in their classrooms. It’s important to note that you are not required to give students make-up work in any way, even if a parent asks you to do so. Many teachers do, but it isn’t an obligation. Also note that when a child is missing school for a more sombre reason, like family illness or bereavement, I don’t ask them to do anything.

When students are away from school for a week or more in my classroom and their parents ask for work, I ask them to keep a journal of what they do and see. They don’t have to write every day, but they are asked to write in French (as I’m a French Immersion teacher). When they return to school, they have a few days to turn their journal entries into an oral presentation. The presentation provides the student with the opportunity to share their experiences with little stress (because they know the topic of their presentation very well, being something they experienced first-hand) and high interest.

The oral presentation provides me with the opportunity to get a bit of assessment in to make up for the child being away from school for a few days. I do look at the journal entries, but never assess them since they weren’t done at school; the journal entries are primarily a way for the child to remember more of what they did on the trip, serving as notes they can use when preparing their presentation.

It doesn’t sound like much. It isn’t, really, and that’s the key for me; I don’t want to ask my students to do anything which requires them to stop enjoying their family vacation and sit down to do schoolwork. Any work I ask them to do, in my opinion, should be something which doesn’t break them out of the reverie of vacation. It addresses only one strand of one subject area (unless their trip happens to complement another subject area like Social Studies or Science), but I find that Oral Communication, particularly in French, is one of the most difficult strands to make up for.

Everything else, I find, can be made up quickly and easily once the student is back from vacation. With respect to Mathematics, while I can understand the idea behind sending along practice sheets for skills being learned in class while the student is absent, I don’t like to do that. I will often give the student a diagnostic assessment for the lessons they will miss, using that assessment and other observations to inform me on which topics the student will need to review with me upon their return.

Not every parent likes this approach. Some were hoping for more busywork to keep their child busy during downtime. Others feel that their child is missing too much and will be behind upon returning to school. Others still think I’m just being lazy by not preparing more for their child. Quite honestly, I’m not being lazy; I’m just someone who believes that a child on vacation shouldn’t be taking time away from their family to do schoolwork that can be done when they get back to school.

What are your thoughts on providing work for students on vacation? Do you send busywork? Do you do journals? Do you send nothing? Tell me what you do!

November 23, 2015 Tisha Nelson Building Inclusion, Communication with Parents and Guardians, Differentiated Instruction, Diverse Learning Needs, English As Second Language (ESL), English Language Learners (ELLs), Equity, General, Integration, Literacy, Math, Use of Technology

Suggestions for Making Your Classroom ELL Friendly

This year I have the opportunity to serve my school as an English as Second Language (ESL) teacher for the first time. This privilege allows me to support students in Primary, Junior and Intermediate grades as they navigate the landscape of school and English language acquisition. But to be honest, I have alway been an ESL teacher. Since my very first year of teaching, my classes have always had students for whom English was not their first language. In this way, we are all ESL teachers regardless of if we have the designation or not. Similarly, if we take the notion of learning English literally, all of our students are English Language learners because they are constantly being introduced to new vocabulary and are learning the nuances of academic language for oral communication, reading and writing. In Ontario, however, the term English Language Learner or ELL, is defined as a student “born in Canada or newcomers whose first language is other than English or is a variety of English significantly different from that used for instruction in Ontario schools” (Many Roots, p. 51). Knowing this, how might classroom teachers tweak their practice to make their classrooms ELL friendly? I offer 4 easy teacher practices that will support ELLs in any classroom.

1. Keep expectations developmentally appropriate.
The ways we view our students determines the kind of learning we invite them to. This sentiment is particularly important to understand when designing programs that address the learning needs of students for whom English is a new language. Learning a new language, by any account, is a task of both perseverance and determination. As such, we need to be mindful that our English language learners have a multitasked learning situation. Focusing on the skills they bring from their native language as opposed to the limitations they have as they acquire English nurtures an asset based approach to engaging students as capable learners. When we embrace this mindset towards teaching English language learners, we can maintain high expectations for all students. Valuing the prior learning of all students, including ELLs in imperative in building upward to new understandings. Inviting students to share what they already know about a topic is always a great starting point for learning. Students who are English language learners have prior knowledge and this knowledge may or may not exist in their native Language. Regardless, valuing students’ prior knowledge solidifies the difference between cognition and language acquisition as two separate and distinct processes. For the most part, English language learners are developmentally ready for the learning that their peers are engaged in – they simply need to acquire the English skills to make the thinking that is already taking place in their minds visible in English.

2. Value students’ first language.
Nurturing an inclusive classroom community lets students know that they are both valued and respected as learners. Inviting students to continue to use and develop their native language is another way not only to accommodate ELLs but also to keep the learning expectations high. When students are able to use their native language to demonstrate their understanding and thinking in tasks that invite cognitive demand, the transition to English does not lower the expectation but rather accommodate the student’s opportunity for engaging deeply with ideas. The English language is further acquired when students translate their thoughts into English rather than the other way around. Valuing students’ first language can also be demonstrated by creating dual language or multilingual learning resources. With the partnership of students who are also native speakers of additional languages, parent volunteers, colleges and community partnerships, teachers can prepare translated learning resources for all students to use.

Students are invited to participate in collaborative learning experiences by expressing their ideas using their first language

Dual Language posters translated in traditional Chinese to support English Language learners in my class.

3. Develop new vocabulary in context with the help of online resources.
When students are invited to continue to use and development their fluency of their native languages, teachers can employ many new technologies that can support English acquisition while yet maintaining native language fluency. Using tools such as Google Translate can serve as a bridge between a student’s first language and English. Similarly, introducing new vocabulary in context makes both social academic learning more meaningful in English. An idea or word may not be unfamiliar to a student learning English in that they may already have an understanding of the concept in their native language. When this happens, using tools such as Google Images and YouTube can serve as a bridge to comprehension of and acquiring English words. Word walls are also useful resources for students in all grade levels and for all subject areas. It is a tool to support students as they acquire new vocabulary in the context of their learning. In this way, all students can be viewed as English language learners as they engage in expanding their academic vocabulary. The inclusion of students’ native language on word walls is a simple accommodation that goes a long way to supporting student learning. The gesture speaks to the value for the student’s native language and a respect for the process of learning English. Native English speakers can also benefit from the dual language approach in that they can be exposed to the languages of the world and additional ways of knowing.

I asked my students to add Chinese translations to our Math word wall. This highlighted the relationships between numbers, as the ideas of addition and multiplication are embedded in the ways Chinese numerals are written.

This is a screenshot of what a Grade 2 student, a stage 1 ELL, wrote as she was communicating an idea with me. I used Google Translate to take a picture of her writing and was able to translate and further communicate with her.

4. Embrace inclusive practices when communicating with parents.
When a student is an English language learner, it is important to also be aware of their parent or guardian’s experience with English as well. Whenever possible, supporting parents in the journey of their child’s language acquisition should be considered. Using resources mentioned above in addition to school-board translators and parent volunteers when communicating with parents is also crucial when English is also being acquired by parents. Ensuring that partnerships between students, teachers and parents is essential for the success of all children. We should be mindful to support parents who are English language learners in the context of the kind of communication that goes home, the necessary accommodations in place for parent-teacher meetings and the information needed for navigating the Ontario school system are essential in order to leverage the playing field for success.

The first page of a presentation to the parents of my students during Curriculum Night.

An assessment report sent home as communication to parents about student achievement.

Teachers in Ontario school are all ESL teachers and our students all, English language learners. Designing classroom spaces and learning opportunities with the principles of universal design will support English language learners but also enhance the learning experience of native English speakers. Keeping learning expectations high for all students, valuing students native languages and inviting parents as partners are essential ingredients to providing an enriched learning experience for English language learners. For more information check out the ministry document Many Roots Many Voices:Supporting English Language Learners in Every Classroom A Practical Guide for Ontario Educators https://www.edu.gov.on.ca/eng/document/manyroots/manyroots.pdf.

October 31, 2015 Shawna Rothgeb-Bird Communication with Parents and Guardians, Interviews, Report Cards

Time Management and Reporting

One of the greatest challenges teachers face is developing a healthy work-life balance, particularly when it comes time to write reports or meet with parents/guardians. While I am by no means an expert on this topic (as anyone who knows me will attest), I have learned a few strategies which have helped me immensely during the busiest times of year. I spent so much of my early career feeling overwhelmed during these times that if even one of these things helps someone out there, I’ll be happy.

1) Use jot notes to stay focused.

Before sitting down to write detailed comments on academic subjects or learning skills, I take a few minutes to go over my class list and write some point-form notes, particularly for learning skills. This gives me an overview to refer to while writing them in full later. It also helps me to keep my thoughts focused, as my “jot notes” are typically divided into categories: what the student does well, areas for improvement, and a specific next step or two.

Jot notes are also key for staying focused during parent/teacher interviews. I keep a notebook with a page for each student. I write my thoughts on the page in point form and refer to it during interviews. I can also use the space to write down anything important that comes up in the interviews.

2) Write comments as units are finished.

With subjects where you are expected to report on multiple strands, particularly Mathematics, you can easily find yourself needing to write comments about a unit you haven’t touched since the early part of the term. My teaching partner (who teaches English and Mathematics to my French Immersion students) introduced me to the idea of writing comments for a particular strand as he finishes the units. It had never occurred to me before, but it really does save time and it makes your comments more meaningful as the information is fresh in your mind.

3) Start early and do a little bit each day.

You know reporting deadlines well in advance, and we all have at least a few students whose comments could be written several weeks early (again, particularly for learning skills). Your student who came to you as an independent, respectful, hard working student on the first day of school and has continued to be exemplary in all the learning skills throughout the term? You can probably write that comment earlier than others. I don’t say this to take away from that student’s work or achievement – I just personally find that those comments can often be “safely” written a few weeks earlier than some others, and that doing so helps me free up time later on. You can always tweak comments as needed closer to the deadline.

I also try to break the work up into chunks – either by working on a few students a day or by working on a specific subject each day. 40 minutes of prep time isn’t much to work with, but when you’re doing a little bit at a time, it makes it feel like much less of a daunting task.

4) Write your comments in a word processor so that you can save them.

There are a lot of good reasons to want to work in a word processor (like Microsoft Word or Open Office) rather than your board’s reporting software. For one thing, word processors aren’t subject to system downtime, so you don’t have to worry about the board software being updated or worked on. I also find that my board’s software tends to suffer from some crashing problems from time to time, which can cause me to lose work even though the software is supposed to save your input regularly. There is nothing more frustrating than spending twenty minutes on a student’s learning skills comments only to have the browser crash and all of that work disappear. Word processors are often better at identifying and correcting spelling/grammar mistakes than your board software, so you save time proofreading.

I also like to save my comments from term to term (and year to year) because they can help me out when writing reports the next time. I will often refer back to my previous comments on a student’s learning skills when writing reports, and I would really rather not take out and re-file 30 earlier report cards to do so. Sometimes when I’m feeling lost or stuck on how to say something, I refer back to previous years when I know I’ve made a similar comment. It helps with inspiration!

You can also easily work on reports from school and home (not that I’m advocating taking work home… in a perfect world, that wouldn’t be necessary) when you’ve been working in a Word document. I save it on a flash drive that I keep on my keychain, so I’m not likely to forget it in one place or the other.

5) Use a timer for parent/teacher interviews.

We are given very little time in my board (and I suspect many others) for conducting interviews. It can be very hard to cut off an interview at the 15 minute mark, but it’s really vital to do so if you are going to keep your interviews rolling, keep waiting families happy, and keep you from being there way longer than you should be. I’m not suggesting that you use a loud buzzer to let parents/guardians know that time is up, but a simple timer with an inoffensive beep (or a phone set to vibrate) can be enough to keep things moving. Often they don’t realize how short 15 minutes really is and don’t know when they are going past their allotted time.

6) Communicate regularly with parents/guardians.

You really shouldn’t be meeting with every single student’s family during interview time. You shouldn’t need to. In some cases it’s unavoidable, I suppose, but I have found that by communicating regularly about students’ work in class, some interviews can be avoided. Many parents/guardians “just want to know how (their child) is doing” and would be satisfied by quick notes home in the agenda, quick e-mails or phone calls, etc. throughout the term.

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If anyone out there has other tips to stay on top of things during reporting periods, I’m all ears! I can always use more help developing a balance.

October 13, 2015 Mike Beetham Challenging Topics, Classroom Management, Communication with Parents and Guardians, false allegations

Protect Yourself and Document

I want to share with you one of the most taxing and emotional experiences I have had in my three decade long career as a teacher. I work with a very challenging group of students who all have aggressive, violent tendencies and have significant struggles in learning socially appropriate skills they need to function in their day-to-day lives. As their teacher I am faced with the task of helping them develop self-regulation strategies, teach them how to interact with peers and adults in a safe and respectable manner and of course move them forward on the academic continuum.

In September, one of my students was struggling with complying to simple adults requests and would often escalate to verbal barrages of profanity in an attempt to goad me and/or my team into an argument. We of course would not buy into his behavior, so that student decided to further escalate the scenario to aggressive acts of throwing things, kicking things and yelling insults. Once again we remained calm and focused on our message of coaching that student to calm. On this particular occasion, the student chose to completely ignore us and began to punch a wooden bookshelf. At that point our team was faced with the burden of having to remove the rest of the students and physically intervene in order to stop the student from certain injury. My colleague and I then moved into a physical restraint that lasted for about 15 minutes at which time the student calmed and we were able to move forward with our debriefing session.

When the student was calm I checked for injuries on the hand that had punched through a wooden bookcase. We administered proper first aid, fully documented the scenario that had took place in our classroom, had kept our principal informed throughout the process and finally called the parent to update her on what had occurred and the status of her child. Throughout the day we monitored the student’s hand, updated the parent and continued on with our inclass model of assisting the student with solving the problem that was created.

That evening I was informed by my principal that the police had been called by the parent and that Family and Children’s Services was going to conduct an investigation into the allegation the next morning. I immediately contacted my ETFO President to seek advice. Over the next 12 hours I was on an emotional roller coaster. I checked and rechecked all of our documentation, went over the child’s safety plan that we had followed and prepared to the best of my abilities for what was to come.

The next morning I participated in a meeting that included my principal, our superintendent, my ETFO President and the worker from Family and Children’s Services. Over the next three hours I answered questions, shared my documentation, toured my class where the scenario had taken place, shown them the damaged book case and then waited for what seemed like eternity for a decision as to whether I would be deemed safe to return to my professional responsibilities.

Fortunately for me, the evidence was extremely clear that my team had not only acted in the best interest of the child to ensure that further injury did not occur but had also had used our Behaviour Management System training and safety plan appropriately. BUT, had it not been for there being two adults there, detailed and ongoing documentation, clear and open communication to all parties and support from ETFO I am sure that this could have easily turned into a larger nightmare for me.

So once again, I encourage you to safeguard yourself against the possibility of false allegations by familiarizing yourself with safe practices as outlined by our provincial office. If you have any questions please seek support from your union. I hope that my experience can help ensure that other teachers do not ever have to face what I went through.

May 3, 2015May 4, 2015 Mike Beetham Building Inclusion, Classroom Management, Communication Tools, Student Ownership

The Power Of The Circle

The circle has many historical references probably none more meaningful as the significance to the traditions of our First Nations’ People. It is a very powerful formation as it represents the importance of each and every person in the group. There is no start or finish to a circle as well as representing the cycle of life for both nature and humans. I use the circle in my classroom for all classroom discussions, meetings and as a morning check in and day end check out.

During circle time the students are facing each other, taught how to demonstrate a good listener position and become more engaged in each and every discussion. The key message the circle sends is that each and every person in that circle is important and valued for their ideas, who they are and the voice they will share with the rest of the group.

My first month of school is the time when the circle is introduced and the procedures that will be used during circle time. It is like any other beginning of the year activity, it requires a lot of work and consistency in the beginning. I use a variety of adventure based programming activities to further support the concept of how powerful the circle is in our physical education classes.

Over the course of first term there is a gradual release of responsibility to the point (at this time of the year) the circle is lead most often by the students. It becomes a tool for everyone in the room and not just the teacher. Last week a student asked to have circle time so that an issue that had taken place during the fitness break could be addressed and resolved.

Many times I am asked how do you use the circle in a classroom full of students, desks, support material and other classroom materials. My best answer to that important question is that if there is a will, there is always a way to make it work. Through both creative classroom design and the establishment of effective routines, the transition from regular classroom to circle formation can become seamless. I highly encourage you to research more about the traditional circle and how it may become a strategy in your classroom.