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Shawna Rothgeb-Bird General, Wellness

The Hardest Thing I’ve Done as a Teacher

A month ago, I had to suddenly and somewhat unexpectedly leave my teaching job to go on sick leave. Being pregnant, I knew that at some point this year I would be handing off my class to a stranger, but a big part of me was relying on having lots of notice that it was happening. I imagined a nice, smooth, calm transition where I would be able to give my students ample notice, sit with my replacement and give him or her lots of information on my students and their needs, talk to parents about it…

I definitely did not envision myself standing in front of my class with 20 minutes to the dismissal bell, tearfully telling them that I was sorry, but that I’d be back in the next day to say goodbye but would otherwise not be coming back until after my baby is born.

I had known for a few weeks that being ordered off work was a possibility, but I naively thought that my doctor would give me some kind of nebulous recommendation about going off work and leave the date up to me to decide. Instead, at a routine prenatal appointment on a Monday morning, he wrote me a note that said I would no longer be working as of that day. That day?! I wasn’t ready! My classroom was a disaster, I hadn’t finished marking, I hadn’t even taught things I needed to teach for the Progress Report yet, I hadn’t spoken to my students or their parents, I hadn’t even spoken to my colleagues or, more importantly, my administration!

Stubbornly, I waited until later that day to show the note to my principal and said that I would leave work at the end of the week, on Halloween. She shook her head and pointed to where it said “as of today,” explaining to me that the health of my child was paramount (as was my own) and that my students would be okay. I cried. I argued. I asked if I could please just be at work the next day so that I could get a proper goodbye in. She allowed me to come to work the next day, but not to teach. She had an OT come in for that day, and I spent the day getting things in order for someone to come in suddenly and jump into my class.

I had 20 minutes with my students at the end of the day on that Monday where I could tell them that I would be leaving and that it wasn’t my choice but that it was important for me to be at home and taking care of myself so that my baby and I would be healthy and safe. On the Tuesday, I popped in to see them throughout the day, answered their questions, and managed to get a goodbye in to everyone. They threw together a quick goodbye party for me and made me cry over and over with their kindness and generosity.

I’ve been off work now for four weeks. In that time, I have only been able to visit my class and my students once. This was partially due to time constraints and health, but partially because it’s important to me that they are able to move on and build a rapport with a new teacher.

I’m telling you this story because this experience has taught me several important lessons as a teacher. I’ll try to be concise as I explore them here.

1) Keep your classroom ready. I was fortunate to be of sound mind and healthy enough that I could stay after school those last two days and, with the help of my husband and some very generous colleagues, madly pack up the things I wanted to take home, throw away the things I had been meaning to throw away, and put away everything else in a place that a new teacher could come in and find them. It made me realize that had I gone into preterm labour, or had a major medical emergency of some kind where I could not come in at ALL, my classroom would have been a terrible experience for another teacher. It worked for me, but it didn’t work for anyone else. When I eventually return to work, I’ve learned that I need to keep my classroom in a state of relative readiness at all times so that should anything come up – even if I just need to be away for a day or two – another teacher will feel comfortable walking in and taking over.

2) Your students will be okay. I work hard to build a rapport with my students and I feel like I’m successful in reaching most of them. I am very invested in their success and well-being. It was very hard for me to pass off my class, especially so early in the year, to a teacher I didn’t know. It wasn’t that I didn’t think the new teacher could do a good enough job – it was that I worried about those young souls I left behind and if they would be able to engage with their new teacher. I worried about the ones who needed accommodations and whether they would advocate for themselves in my absence. I don’t deny that the transition was hard for some of my students, just as it is for them to adjust to me as their teacher at the beginning of the school year, and how hard it is for them to adjust to leaving my class at the end of the year. What I learned, however, is that students are flexible. They find things to relate to with their teachers. They find a way to fit a new personality and a new way of doing things into their lives. Will they like every teacher they ever have? No, of course not; to think that would be naive. But they will be okay, their needs will be taken care of, because deep down every teacher (I hope) has their students’ best interests at heart. We all have different styles, but we all want what’s best for our students, and they know that.

3) Crying in front of your students is okay, too. I am fairly certain that my students don’t think less of me because I was an emotional wreck those last two days. They don’t care that you didn’t wear makeup because you knew you were going to cry. They don’t care that you’re flustered and can’t find the right words to say. These things make you human. They make you “normal”. Accessible, in a way.

4) It’s okay to be honest with your students. I didn’t hide anything from them. I told them that my doctor had told me that I had to stop working because it was better for my baby (and me) to be at home resting. I assured them that nothing was wrong, but that this was just to make sure my baby could keep growing as long as possible. They appreciated the honesty. Had I just disappeared or left without giving them any detail, they would have been much more concerned. They were invested in the well being of my child because they cared about me. They were not distressed because I wasn’t distressed, I was just sad to leave.

5) You really, really, really need to disengage when you leave. For the first two weeks after I left work, I thought about it all the time. I cried more. I was upset that things weren’t the way I wanted. I checked my work e-mail constantly and was always texting my colleagues with things I had forgotten. This didn’t really help me “de-stress” the way I was supposed to. I still check my work e-mail once a day, because the official handover hasn’t happened yet and my long-term replacement only starts next week, but once she starts and we’ve had a chance to connect, I plan to reduce my work e-mail perusal to once a week (if that). Trust your colleagues to take care of your students in your absence. It’ll be alright.

I’m finally, four weeks in, embracing my time off. In a way I’m glad that I was sent off work early, because I can only imagine that being as upset as I was about it would have been ever harder if I was going through that while also caring for a newborn. It was very hard to let go and believe that everything would be okay. I still have moments where I think about individual students and how badly I wish I could be there for them, but I’m able to remind myself now that people are looking out for them.

We’ll see how I feel six months from now. 😉

Photo of Samantha Perrin
Beverly Papove Diverse Learning Needs, General, Literacy, Student Ownership

It’s OK to Scrap a Lesson

As teachers, we are obliged to make plans every day for every block we teach.  Planning ahead can make everyone’s life so much easier and it is a necessity for a well-run classroom.

In Teacher’s College, I recall the lesson plans we had to create, in painstaking detail, indicating what our learning objectives were, how we would prepare, motivate , teach, assess and evaluate our students, what materials we would need to make it all happen and how many minutes each activity would take from start to finish.

Because planning is such a big part of our daily lives, it is no wonder we may not feel comfortable scrapping our plans right in the middle of a lesson. I’ve got stories of lessons which were not my best that I’ve suddenly changed so that everyone is happier and more productive, but I’d like to share a recent experience where a student encouraged me to scrap my lesson for something better.

Last week, I read a lovely book to my class called, “Whoever You Are” written by Mem Fox. The story is simple but straightforward and the illustrations by Leslie Staub are magical with vibrant colours and beautiful, clear images. The story reads more like a poem as it reminds us that we are all different in what we may eat, how we dress, where we live, or how we write our languages, but that we all feel joy and pain the same way. It was a perfect book to read during Anti-Bullying week because of its gentle message celebrating cultural diversity.

When I finished reading, I prepared the students for a reader’s reflection by noting some of their comments and opinions on chart paper. Before long, the page was full and it was clear that they had nailed it with comments like, “we are all different AND we are all the same” and “we are all special for different reasons.” I was so happy with their ideas as they began writing in their journals using ideas from our long list.

After about 2 minutes, I interrupted the class, quite excited about an idea I had. I told them that what they had just collaborated on – the long page of comments and insight about the book – could in turn be made into our own book about ‘belonging’. Each student could take a section of the list, write it neatly on a page and make an illustration to go with it. Then we could make a cover, and ‘publish’ it for our school library. The students got excited about the idea while they listened and tried to work in their notebooks.

Then, one of my students asked simply, “Could we make the book now?” It took me a split second to make my decision. The energy started to rise as I made an effort to explain the notion of Carpe Diem (Seize the Day), while searching for the right paper for good copies and the students chose which section of the list they wanted to illustrate. After a brief ‘writers’ meeting’ to discuss criteria for the book, they all got down to work. I have quite a range of abilities and challenges in my Grade 3 class and they are not great at transitions, but on this afternoon, even with this sudden switch in gear, everyone was fully engaged and focussed on their task.

Although the book idea came from me, the idea to scrap my lesson and start working on the book right away came from a student. And he was right.

Photo of Tammy Axt
Tammy Axt Building Inclusion, Differentiated Instruction, Diverse Learning Needs, Equity, General, Planning

Teaching Students who are Hard of Hearing

This is the second year that I have had a couple of students who are hard of hearing in my music classroom. How do you teach someone to sing or play instruments when they can’t hear the sound they are producing? This is the question that I was faced with last year. After some trial and error and a brand new book “Music for Children with Hearing Loss” by Lyn Schraer-Joiner, I am by no means an expert, but I have learned a few things.
First and foremost, the students that I have act just like any other student in my class and want to be treated as such. They do not like to be singled out or have any attention brought to them, so when I make modifications to the program for them I try to be subtle about my changes.

When the two classes come to see me for music, I am very aware of a few things:
1) I only speak when I am facing the students. I do not speak when I am facing down to play an instrument or when my body is turned to the blackboard.
2) I ensure that the students who are hard of hearing are beside a good model for singing songs. This can be a skilled student or myself.
3) When I am speaking one on one with the students who are hard of hearing I lean down to their level. I speak normally and do not overemphasize any words.
4) In all of my other classes, I do not repeat the answers that have been given by students during class discussions as I feel that it diminishes their voice. The exception to this rule is in my classes with my students who are hard of hearing.
5) I bring manipulatives beside my mouth so that the students can focus on my mouth and the manipulative at the same time.
6) Brand new learning for me this year was to place the soprano glockenspiel, xylophone or metallophone on a raised music stand or table as this will make it closer to the chest cavity, which will help the student hear the instrument more clearly.
7) When I do activities where the students have to match the feeling of the music on the piano, I arrange it so my students who are hard of hearing are closer to the piano as the notes get higher.
In a nutshell, after working with my students who are hard of hearing, their singing and instrument playing have really improved over the course of the year or so during which I have taught them. Singing and instrument playing is a skill that all can achieve given the right instructional practices.

Photo of Mike Beetham
Mike Beetham Assessment, Differentiated Instruction, Learning About Your Students, Questioning, Student Ownership

Shifting to Assessment As Learning

How did I do teacher? Did I do it right? Is this what I am supposed to do?  These are the questions that I have heard over and over my entire career. I began to wonder why is it that my students always need to have me tell them how they are doing. As my understanding of good assessment practices evolved, so did my understanding of assessment as learning. This is the ultimate goal of what effective assessment practice strives to create in learners.

Once students not only know what they are doing, but what a successful product looks like (success criteria), they shift from teacher focussed to student directed. At first my practice consisted of the criteria being established by me and then shared with my students. As I continued to enhance my understanding of effective assessment practice (Damian Cooper – Talk About Assessment 2006) I began to experiment with student created criteria. Lo and behold, not only did my students get it, they now owned it and the task became contextually valid to them.

My current pedagogy that I am phasing into my practice is a daily debrief on the day’s learning. I will often use it at our final circle time of the day, journal writing or individual conferencing. The following questions are my guide:

What did you learn today?                 How do you know you learned it?

How well did you learn it?                  What helped you learn it?

What did you find difficult to learn today?                     Why?

What could you do tomorrow to make it easier to learn?

Where can you use what you learned today?

I usually choose two questions and focus on a specific area. What did you learn in mathematics today? I am very happy with the beginning results I am obtaining. I have just recently started to take a few notes from the discussion and remind students the following day so that they can use their own feedback to assist with the new day’s learning.

If you have any other prompts or guiding questions that you use, please post them for other to use.  

Photo of Lisa Taylor
Lisa.Taylor Communication Tools, General, Learning in a Real Life Context, Literacy, Resources, Use of Technology

Using Twitter in the Classroom

Sure, Twitter can be used to find out what Kim Kardashian had for lunch today, but it can also be used to connect classrooms, teachers, and school communities.

Today I am going to talk about connecting with your families and students through Twitter.

Twitter is a powerful tool if used properly. The first step is choosing a “handle” (or name) that isn’t already taken. Remember there is a limit of 140 characters in a tweet, so don’t make your name too long! You might also want to make your name somewhat generic and not directly related to the specific class/school you are at, as that may change next year! Go with something that is specific to you – @TaylorsClass @LearningRules @ClassroomFun @EduFun. Choose something that you can take with you to your next class, your next school, your next experience. It takes a lot of work to build followers and to develop a good collection of people to follow, you don’t want to have to start from scratch each year.

If your goal for this twitter account is just to post stuff to the parents and students in the class, it might be wise to make it a “disposable” account and make it specific to that class and year so you can change it up each year. You might wand a more specific handle: @TaylorGr2_2014 @learning2015 @gr2FI14 – again, be creative!

Once you have settled on a handle, you need to get followers. You don’t necessarily need lots of big name followers for this account – your goal is more to connect your classroom community, possibly connect to other classrooms, share what your class is doing with your school, board, and PLCs. You can do all of this by sharing our handle with those who you think would benefit from seeing the information you are sharing.

Before you tweet, double check the guidelines in your school board around posting student work, names, pictures, etc. Don’t post pics or names of students or their signed work without parent consent.

Even without pics of students, you can still share lots of valuable stuff on your twitter feed. You can tweet text explaining what you are doing, questions that parents might want to ask their kids about what they learned today, agenda messages, reminders, etc…..the list goes on!

Twitter can also be used to connect to famous people. We used to write letters to authors, but now we can tweet them! I have had students write stories in the style of Mo Willems and then we tweeted them to Mo (@MoWillems) and Pigeon (@The_Pigeon) for them to see what we had been working on! We sent Canadian Astronaut Chris Hadfield (@Cmdr_Hadfield) tweets from each of our grade 2 students the day he left space, thanking him for everything he did to educate and inform us while he was up there! Twitter really does make the world a lot smaller!

As a teacher, I have tweeted what my class is doing and it always feels great when parents, other teachers, admin, or anyone really, comments on what we are doing! We often share questions we have, the “I wonder” questions that come out of inquiry – Twitter is an excellent resource for expert knowledge.

If you decide to use Twitter in your classroom, make a point of tweeting at least once a day. Even it if is just to say that everyone is having fun today! I like to print pages that have 140 boxes and teach my kids to write “tweets” about their day and then I will type them in at the end of the period, day, etc. We also post those 140 box sheets on the wall on our “twitter feed” so other classes can see what we are up to!

Twitter seems to be sticking around. We might as well embrace it!

Photo of Samantha Perrin
Beverly Papove Diverse Learning Needs, General, Social Justice

Becoming an Ally in the Classroom

At a recent staff meeting, I was asked to present and discuss the contents of an Indigenous Resource Bundle issued from our school board. The ‘bundle’ consists of about 20 beautiful books written by Indigenous authors and educators. Topics vary from learning about your ABCs and colours in English, French, Inuktitut, Cree and Algonquin, as well as, the residential schools legacy, legends, famous First Nations, Métis and Inuit history makers, and treaties.  I was given 10 minutes to present the books and to offer suggestions on how they may be used in the classroom.  For the amount of material to be discussed and the volume of information contained therein, the time was far too short, especially considering that so many teachers are new to this reality. Because the fact is, although the reality has always been there, it was never taught to Canadian school children until very recently.

Will these resources, beautiful and rich as they are, be used in our school? I am not so sure. Like the substantial LGBTQ book collection the school board presented to us last year, these books will likely be signed out by only a few teachers who remember they are there or who are motivated to include them in their lesson plans because they attended the in-service or because they have a genuine interest and personal connection with the material. This does not mean that teachers don’t care. It does mean that they may not know how to find the time to include this perspective in their lesson plans.

Our lives as teachers are already quite weighed down by new literacy and math initiatives, new curriculum documents, new strategies to increase levels of engagement of our students, etc., and when someone comes along and expects us to teach, on top of all we are doing already, something we have never learned, we feel overwhelmed.  No wonder so many of us ask, ‘If we don’t understand it, how can we help our students to understand it?’

My only suggestion is that you begin by taking a book with an Aboriginal perspective and reading it to your class. Your journey will begin with the students’. You will not be expected to know all the answers to their questions. But you will have empathy and show, by learning and discussing, that you are willing to bridge the enormous gap that was the status quo for so very long. By reading one book with your students and asking what they thought while you were reading it – in my case, 8 year old urban students in 2014 learning about 8 year old Aboriginal students being removed by the government from their families and communities to go to school – you will never look back. Your perspective will change.  It will mean that you will have to bring up the c-word – colonization.  It is OK to tell them that because of colonization, you never learned about treaties or the Seven Grandfathers or residential schools when you were young. It may be a challenge to start such a dialogue, but this is our collective history as Canadians, and as educators, we are beholden to transmit history as accurately as possible, with the help of new curriculum, new resources, and new understanding. As the title of the book so clearly says, ‘We are all Treaty People’, we just may not realize how.

Reading one book may then make it easier to consider contacting the Métis Nation of Ontario, or a local Inuit Centre or First Nations’ Friendship Centre to invite a Métis Senator, or an Inuit or First Nations’ Elder to your class to talk to your students about something you would like to learn more about. Reach out. Ask questions. Read books to your class. Once you do, you become an ally. Becoming an ally, means you become part of a community for a mutually beneficial reason. Indigenous history is intrinsically part of Canadian history. Learning about it will enrich everyone’s lives.

Some titles to consider:

For Primary Students – When I was Eight and Not My Girl by Jordan-Fenton, Christy and Margaret Pokiak-Fenton

For Junior Students – Fatty Legs and Stranger at Home by Jordan-Fenton, Christy and Margaret Pokiak-Fenton

Arctic Stories by Kusugak, Michael Arvaarluk

Shin-Chi’s Canoe by Campbell, Nicola I., with illustrations by Kim LeFave

Shi Shi Ekto by Campbell, Nicola I., with illustrations by Kim LeFave

Rabbit and Bear Paws Series

As Long As The Rivers Flow by Larry Loyie

My Name is Seepeetza by Shirley Sterling

On-line resources:

-Metis Nation of Ontario Education Kit

http://www.metisnation.org/programs/education–training/education/metis-education-kit

-Residential School Legacy Exhibit resource for junior/intermediate students

http://wherearethechildren.ca/en/exhibition/

-Ontario Book Company offering Indigenous educational resources

http://www.goodminds.com/home

Photo of Tammy Axt
Tammy Axt General

Teaching music to students with autism

I teach music to a contained class of students with autism once a week. On a mission to program effectively for these students, I have been consulting with our team of experts and reading some new resources. Two months into school, this is what my period with them looks like:
An important part of helping students with autism is providing structure to their program. There are no surprises in my class. The order of the day is visually presented on the black board. To prepare the schedule, I bought frame holders that were two for a dollar at the dollar store. Next, with the help of an amazing TA at our school who is a Board Maker whiz, I chose some visuals that will indicate what kind of activities we will be completing in class. The schedule is taken down as we go through each activity.

Next, a challenge for some people with autism is sensory experiences. My class starts with the instrument of the day to allow students the chance to hear, feel and touch a new instrument. So far this year, each student has had the chance to experience and explore with a saxophone, baritone and a snare drum in the “musician’s chair”. Students can feel, hear and see the instrument that they are playing and what kind of sound they can create with the instrument. There have been some minor hesitations on the part of a few students, but with some encouragement and support, all of the students have participated.

Next, we do some songs and instruments playing together as a group. My goal for the beginning part of the year has been to find songs that the students will engage in. Some songs that have been successful are “animal actions”, “jumping in the puddles” and “play and stop” with instruments. Trying to play melodies or specific rhythmic patterns hasn’t happened yet, but we will work towards that. I try to listen really closely to the students during this section of the class and follow their interests and skills. For example, when we were playing instruments recently, one student asked if we could make our playing into a parade. “Yes we can,” was my answer.
Then, to build a reward into the structure of the class, the students have a choice activity at the end of the period. They can choose something arts-related. I usually have drama (costumes), art (drawing or 3D building) or music materials (instruments) for the students to access in their own way. It is a great time to interact with the students while they are taking the lead and showing me their interests. (It has been helpful for gathering ideas for our next class.)

Challenges that I have witnessed include that I have an open classroom with no structural space in it. Whereas in their classroom, there are designated areas for certain tasks, my classroom is very open with few distinctive spaces. Also, transitions can be really difficult for some students with autism, and movement between rooms can be stressful. I have tried to pick an activity that is highly engaging to start every class in order to ease the stress of the transition.

Building relationships with parents is important to every student’s success. I have chosen to build the relationship with parents by sending home a book that we have been creating throughout the term. The book contains a section for each instrument we have played and interacted with. In each section it has a picture of the student playing the instrument, the name of the instrument and a listening response completed by the student. Whether it is high, low, loud or quiet. When the book is sent home right before the break, I will include a note explaining my goals for our music program this year.
Finally, I would recommend two resources to help you understand your students with autism. The first place to go to is the Ministry of Ontario’s resource called “Effective Educational Practices for Students with Autism”. This is a great introduction. Also, an amazing new book “Teaching Music to Students with Autism” by Alice M. Hammel has been very helpful in my experience.

Overheard in my Ontario classroom:
Outside my classroom right now there is a large sign that is a countdown to the arrival of the Canadian Opera Company. The first day my students saw the sign there was a lot of excitement as they came into the room. I was so impressed at how culturally mature they were. We started our class and as they were speaking to each other excitedly, I realized something: they didn’t understand that the opera was coming – they thought that Oprah was coming.

Kelly.McLaughlin Celebrating Success

Progress Reports

I can honestly say that after writing what seemed like one hundred progress reports for the first time in my career, that I am very proud of my students and myself for having had the patience to get through them all! Writing comments about a students work in 2-3 lines on a program does not seem to give the students the justice that they deserve. I found a way to get around that.

A very amazing mentor of mine in my school board showed me during my teaching placement how to foster a spark in student’s minds. He showed them their learning skills on their reports before sending in the final project. It showed the student’s what success looked like if they had already attained it and if they wanted to succeed, how they could attain that. Students attitudes changed drastically after seeing their marks.

My students have done nothing but succeed since the moment I met them. They are always working hard and always making sure to be the best student they can be. I make sure that at all points of the day I am showing them how proud I am of their success whether it be a class points system, awarding them marks for it or just pulling them aside to let them know they are appreciated.

When a concerned student came to me today and told me he was worried about his progress report, it seemed to me that students sometimes are more worried about doing poorly then they are about doing well. I think we should start to foster a positive attitude in our classes and show and tell students about success and how to succeed and to stay away from using words like failure or unsuccessful.

Positivity can go a long way and student success is what this entire progression is about, is it not?

Photo of Mike Beetham
Mike Beetham Assessment, Before School Starts, Learning in a Real Life Context, Planning

But Why? Part 2

Why I have chosen a video? Why I have allowed them to work in groups? Why am I allowing my students to have choice in their learning?  Why have I assigned homework? This is the question I start with for every instructional unit (and in practice, every classroom decision that I make). Why am I doing what I am doing? What is my desired learning outcome? How will it move my student’s learning forward?

My change to using a backward planning model has been one of the most significant improvements to my teaching practice. I now start all of my instructional planning with the following question:

What do I want my students to know, be able to do and value at the end of this instructional unit?

 Of course my answer always starts with the Ontario Curriculum and the overall expectations of that subject area. The next phase on my planning is where I try to visualize what does that learning look like in the life of a 10 year old (or 15 year old or 7 year old etc…). I try to find the context for the learning so that it becomes real for my students. That context increases the level of engagement, which in turn bolsters the intake of learning.

A caution I always have to remind myself of is that I am viewing the learning tasks and content through an adult focussed brain. To be more effective I have to train myself to screen my teaching through the developmental age of my students. When you know why you are teaching something, the actual teaching becomes so much easier.

Alison.Board Assessment, Communication with Parents and Guardians, Interviews, Report Cards

Reporting Time

 

It is that time again, or maybe the first time for you – writing reports. It seems to loom over us as the due date for reports approaches. Yet, it isn’t always as insurmountable as it seems. Here are some tips for assessing, organizing, and preparing reports:

  • Create at-a-glance observation pages. These can be created in a grid or a list. Organize students in boxes or lists alphabetically by first name only. Print the observation sheets in a different colour than white, and put about 10 copies on 3 to 4 clipboards. Now they are handy to pick up and record what you notice, hear, see, throughout the day. If you prefer, you can title them to focus your observations, such as Learning Skills or Math skills. When writing reports it is easy to flip through a pile, looking at the same location on each page for anecdotal notes or examples to include in your reports.
  • Self-assessment. Provide time and guidance for student’s to self-assess particular work or their learning skills. It also beneficial to work on goal-setting and reflect on their goals prior to the end of each reporting period. These self-assessments can be useful when writing about their learning skill development.
  • Take photos. Using a smart phone or iPad to take many photos throughout the day can be valuable when writing reports (there are also apps for documenting student work, such as ThreeRing or Sesame). Often, you see students collaborating or participating in photos that you may not have realized during the activity. This happened for me when we had a guest dance instructor in the classroom. I took video and photos throughout the workshop. When I reviewed the video before writing reports I was surprised to see that the students I considered reluctant in dance, were actually dancing!
  • Record marks and brief comments. When I record marks in my assessment binder, I also add a brief comment. For example, after recording the students’ marks for a math test, I add a brief comment such as “doesn’t understand concept (knowledge)” or “needs work on communicating ideas” or “learning to apply…”. Then, when it comes time to write a comment for math in the reports, I have a quick reference that I can use to personalize the comment and the next steps for learning.
  • Maintain student portfolios. Use a crate or plastic bin for files. Make one folder for student and file all tests and work samples. Refer to the file when writing reports to have specific pieces as examples. Then return work to students and start anew for the next assessment period.
  • Build comments. Build subject specific or learning skill comments using brackets or *** to be filled in with comments and examples that are unique to each student. Cutting and pasting the same comment using only modifiers forces students to fit into a high, medium, or low category that may not best represent them.
  • Prepare for interviews. Before parent interviews, review the reports and jot down a few strengths and needs in a notebook (I organize one page per student) to guide your discussion. Then, make notes regarding any comments or concerns the parent offers, as well as any follow-up accommodations or communications you need to do. Then, you have these notes to refer to in any meetings that follow or for your next reporting period.
Finding your own routine of organizing and preparing for report, will help to ease the stress that report writing often brings.