All about Prom Project
HWDSB is involved in some incredible initiatives but I thought I would take the time to write about one of my favourites- Prom Project Hamilton. If you haven’t heard of this event, I am happy to fill you in! Prom Project Hamilton is a non-profit event that focuses on finding students the best outfit for prom (grad or any other formal event they may have). Students can shop and acquire one outfit, accessories and shoes for free. Prom Project accepts donations from stores in the community and from families that have a gently used outfit that they do not need anymore. Then, volunteers sort through these outfits for the months leading up and get them organized, tagged and ready for the big day. Thankfully, I received information about this event and was able to volunteer again, not just for the day of but for the sorting parties leading up to the big day.
Preparing for Prom Project 2022
Sorting through these suits and dresses was easily one of the best parts of my week. Under the incredible leadership of co-organizers Krysta Bucci and Amy Leaming Cote, staff from around HWDSB came together to sort and organize prom outfits. We tagged each item and made sure it was suitable for students to own. Not only that, but we organized jewelry, shoes, ties and other accessories so that come the big day, students could easily browse through each item and find their perfect event outfit. I was always in awe of how hard Krysta and Amy worked to pull the event off. They had little time to advertise this year as they received notice that the event would run later than usual. All 125 volunteers (and 500 students that attended) would surely agree that they pulled off an incredible event.
Prom Project had to create a website for students to pre-register this year due to COVID. I helped my students find the website and advertised in my school to ensure students were all set. Getting our students there is something that is extremely important, so once they were all set on the website, they were halfway to Prom Project. Letting them know about transportation options was the final step. The website was user friendly so that all students and volunteers could easily register. Feel free to browse the Prom Project website. I also made sure to show my students some of the outfits available by bringing in some of my personal donations to my classroom. I asked the grade sevens and eights to model available dresses and suits, making sure to provide suit sizes for all genders. A total of 28 students modelled for their peers, really bringing the event to life! I also made sure to share and post the dresses, suits, shoes and accessories on the days leading up to the event for further advertising. Showing students how beneficial this event would be for them was a super important part of the process. Some students would not be able to afford a graduation outfit and this event gives them the opportunity to attend their event with confidence and without worrying about the costs.
Prom Project 2022
The day started at 8:00am as all of the volunteers gathered in the staff room at Sir Winston Churchill high school in Hamilton. The volunteer lead gave a speech about our roles and responsibilities and we gave a big round of applause for our co-organizers Krysta and Amy. We were graciously blessed with coffee, donuts and cookies to get the morning started. Walking into the Sir Winston Churchill gym was quite the surreal experience. All the gowns, suits and accessories that had been stored in two storage rooms were now displayed in a ginormous gymnasium. Staff, students and volunteers had spent all day Friday setting up the gym so that students could feel at ease while shopping for the perfect outfit. The ties, shoes, suits and checkout areas were at the front while the short and long dresses were at the back. The back wall also beautifully displayed the jewelry selection and the purses. The entire right wall of the gym is where the incredible team of 5-10 seamstresses were located. Alterations took place on site as volunteers hemmed, adjusted straps and took in/let out dresses. I was incredibly fortunate to have my mom come to help out as I know she is one of my favourite seamstresses. She worked with many dresses and suits, making sure that she didn’t stop until the outfit was perfect. She worked one hour straight hemming and taking in a beautiful three layer grey gown. I was really appreciative of my mom as she spent most of Prom Project working on alterations. Her sewing machine was the last one to be unplugged at the end of the event.
My students arrived at 9:00am and about eight girls from my school ran towards me. I quickly asked them about their style and colour preference, their size and then we started going through the racks. We had been talking about styles for weeks so I had a rough idea in mind. With the registration this year, students only had an hour to shop so time was not on our side. The girls pulled about ten gowns each and ran into the dressing room. I quickly ran over to the suits to see that one of my students was in good hands with another volunteer. I am not the best at suit sizes! The change rooms were private and professional, offering many mirrors and private stalls for changing. When my students showed me a dress, I was in awe at how nicely they fit and just so grateful that they agreed to come to this fantastic event. They all walked out with a beautiful dress, some with five-foot trains and others simple and perfect for their style. My toughest critic exclaimed to me on Monday, “Miss, I actually had fun, the dresses were actually nice!” Those words mean a lot coming from a skeptic grade eight. They have missed out on a lot these past few years and giving them the grad of their dreams will mean so much more when they are in something that makes them feel comfortable and confident. I also saw a lot of my old students and was excited to help them find a nice suit/dress for their upcoming formals. The event could not have run smoother. I was happy to see over 30 of my students (past and present) attend, even some grade sevens coming to find a nice outfit. Two of my students found matching pink ties which was very cute.
Things to consider in the future
There were so many beautiful shoes and dress options but I know they were lacking a lot in male clothing and male shoe donations. I noticed it was frustrating for a few families who could only get a later time slot but then arrived to find the XS male options had been taken. I will try next year to start looking for donations earlier and to ask for menswear donations rather than accumulate as many dresses as possible. Especially with so many students choosing from a wide variety of styles, options are key. I also think it is important that we find tights and long sleeve under shirts for students that need these options. I was very thankful we had multiple long dress options but felt bad when I couldn’t find something to cover a students arms. I will make sure I think of these options for next year as well.
If you are ever looking for a unique and fun volunteer experience, be sure to google Prom Project around April/May next year. I will never miss one of these events again!
Feel free to read this lovely article as a CBC reporter finds volunteers to reflect on the day. I am featured towards the end of the article.